FINANCIAL ANALYST

at  City of Toronto

Job ID: 46103
Job Category: Finance, Accounting & Purchasing
Division & Section: Toronto Court Services, TO Court Svcs Finance & Administration
Work Location: 30 Adelaide Street East
Job Type & Duration: Full-time, Permanent Vacancy
Hourly Rate: $45.98 to $50.04
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 17-APR-2024 to 01-MAY-2024

JOB DESCRIPTION:

To provide an overall revenue, financial and accounting service to Court Services through research, financial analysis, budget preparation, variance analysis, review of divisional processes/procedures, risk assessments, enhancing and developing financial and internal controls, monitoring corporate accounting policy initiatives and
other support

KEY QUALIFICATIONS:

Your application must describe your qualifications as they relate to:

• Completion of a professional accounting designation, e.g. CA, CPA, or Bachelor’s Degree in Business
• Extensive work experience at a senior accounting level in the public or private sector working directly with Senior Management.
• Extensive experience in accounting, accounts reconciliation, purchasing and procurement, contract administration, with extensive knowledge of financial and accounting systems, processes and system controls.
• Experience providing effective work direction and on the job training to other staff.

• Conducts research, evaluates alternatives, develops business cases and provides appropriate cost/benefit and financial analysis on various financial accounting issues impacting the Division.
• Conducts detailed analysis, variance analysis and appropriate follow up of financial accounting issues and recommends needed corrective action in regard to revenues, expenditures and commitments
• Reviews all divisional and corporate policies, processes and procedures and financial information systems; evaluates risk exposure; reports findings to Supervisor and Manager; and develops and/or recommends improved/enhanced internal controls.
• Prepares comprehensive financial reports/briefing notes/correspondence and other analyses as requested by the Supervisor/Manager for Senior Management Team and/or Council on financial accounting and variance reporting issues, including contract usage reports.
• Preparation of staff reports/briefing notes/documents, including research and analysis, to support and establish procurement protocols for award of contracts, amendment of contracts and any requirements for contract management.
• Responsible for preparing new or re-occurring procurement documents (such as RFQs, RFPs, RFIs) and work directly with Division staff and PMMD staff to ensure completion and accuracy of competitive bid procedures or non-competitive procurement procedures, following Corporate Purchasing By-Laws, policies and procedures.
• Preparing and reviewing the Division’s monthly contract management reports and alerting Division staff and Supervisor as needed in a proactive manner avoiding overspent contracts.
• Monitors and evaluates the effectiveness of revenues, payables and purchasing processes on a regular basis; reports findings to Supervisor and Manager; recommends and participates in the implementation of improved procedures.
• Participates in studies or initiatives from program, identifies financial risk areas, makes recommendations and helps in the implementation of initiatives.
• Participates on project teams/ad-hoc committees as the financial representative and provides a financial perspective that can affect any decisions or recommendations made.
• Provides sound advice, guidance and analytical services regarding procurement, accounting and budget issues to divisional staff.
• Assists the Manager and the Supervisor in the performance of their work including ad-hoc analysis.
• Ensures Divisional compliance with Cluster/Corporate financial policies and procedures, with focus on the City’s Purchasing By-laws, policies and procedures.
• Establishes and maintains an effective program for financial control of various services, service elements and activities.
• Performs detailed analysis of the general ledger and prepares adjusting journal entries, if and when required
• Responsible to take initiative, work overtime and meet corporate deadlines as necessary
• Coordinates and/or provides work direction and/or performs backup coverage to support other team members.