Financial Coordinator

at  Bayfield Treatment Centres

POSITION SUMMARY

Reports directly to the Director of Finance. Assisting with planning and performing key operations in the Finance Department, including forecasting, budgeting, accounts payable, accounts receivable and the general ledger. Coordinates assigned activities with other Bayfield departments and outside agencies.

JOB REQUIREMENTS

• Education and Experience:
• Completion of bachelor’s degree in accounting, business or finance.
• 1-2 years experience working in an accounting or finance department.
• In active pursuit of obtaining the CPA Designation.
• Extensive relevant experience may be considered in lieu of certification or graduate level education.
• Certificates, Licenses, Registrations:
• CPA, or in active pursuit of obtaining the CPA Designation.
• Knowledge, Skills and Abilities:
• Extensive knowledge of accounting theories and practices.
• Understands the legal reporting requirements of provincial and local offices to meet auditing and fiscal requirements set forth by law.
• Understands the tenet of quality and maintains strict control over the processes and procedures developed, maintained, and used.
• Excellent computer skills with demonstrated proficiency in spreadsheet, database and word processing.
• Ability to read, analyze and interpret complex documents.
• Ability to prepare information using original or innovative techniques or style.
• Excellent written and verbal communication skills.
• Ability to travel within the service area of Bayfield.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Endorses compliance with standard accounting and fiscal procedures and legislation.
• Performs Accounts Payable and Accounts Receivable functions.
• Accounts Payable: Compiles all invoices and completes the data entry into SAGE allocating to proper general ledger accounts for review by the Director of Finance.
• Maintenance of all vendor records including filing.
• Accounts Receivable: Sends out monthly invoicing to customers and follows up with overdue accounts.
• Performance General Ledger Functions:
• Balance Sheet account reconciliation.
• Completes the bank reconciliation.
• Monthly and Year End journal entries including: payroll, accruals, prepaid expenses, amortization.
• Compile the monthly Union Dues Listing Monthly from payroll records.
• Assists in the budget setting process including importing into SAGE. As well, budget maintenance on a monthly basis including, variance analysis and monthly financial result reporting.
• Maintains the monthly program budget reconciliations.
• Assists the Director of Finance with compiling year end information for review engagement.
• Assists the Director of Finance in the preparation and submission of rate setting and rate review applications to the Ministry of Children and Youth Services as required.
• Acts as a backup for the Director of Finance for banking functions as required (cheque deposit, online banking and wire transfers and government remittances).
• Compile and maintain purchase requests and action as required.
• Responsible for the maintenance and reconciliation of the Administration petty cash.
• Assist with special projects as required that promote efficiencies in the finance department.
• Performs other duties as assigned by the Director of Finance.