Fixed Asset Specialist

at  City of Houston TX

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED
Job Classification: FIXED ASSET SPECIALIST

EDUCATIONAL REQUIREMENTS

Associate’s degree in Materials Management, Business Administration, Accounting or a closely related field.

EXPERIENCE REQUIREMENTS

One (1) year of experience in inventory control or materials management.
Two (2) years of responsible experience in inventory control/materials management may be substituted for the degree requirement.

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Provides administrative support in acquiring, tracking, controlling and disposing of the City’s fixed assets in a manner that safeguards and allows for sound management of the public’s asset investment. Assists in administering the City’s inventory system by receiving and issuing property items, assigning property numbers, maintaining associated property and accounting records in the City’s fixed asset management system, participating in scheduled/periodic inventories and disposing of obsolete items. Ensures inventory function is performed according to City policies and procedures. All duties and responsibilities may not be included in the above job description.

RESPONSIBILITIES:

• Adheres to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records. May coordinate the fixed asset functions of a small-to-medium sized department.
• Affixes inventory tags to designated assets and equipment and replaces damaged tags. Ensures inventory tags are used in sequential order to avoid duplicates or breaks in numerical order.
• Maintains perpetual inventory records in the fixed asset management system by gathering data, completing required forms/logs, and entering, deleting and correcting inventory records.
• Capitalizes assets (e.g., furniture, computers, basic equipment, vehicles, etc.). May capitalize costs of improvements and betterments of existing assets. Maintains a standardized list of items to be treated as

controlled assets.

• May determine if property should be classified as an asset system, group asset or individual property units and documents accordingly. May establish basic “parent/child” relationships for betterment accounting purposes.
• Tracks asset repair cost and utilization information to assist in making replacement-planning decisions. Records changes affecting useful life or salvage value. May perform financial adjustments to override

established salvage value.

• Performs basic periodic system functions such as calculating period depreciation, projecting depreciation amounts into future periods, updating replacement costs and updating insured values.
• Prepares various reports using pre-established and standardized programs (e.g., Asset Listing, Table Listing, Transaction, Accounting, Insurance, Grant, Replacement Planning, Variance, etc.).
• Records fixed assets acquired with grant funding. Transfers assets from non-active grants to active and eligible grants. Follows guidelines and formal disposition instructions for grant funded assets exceeding Federal/State accountability levels.
• Coordinates and performs scheduled and periodic physical inventories by locating and counting assets, loading field inventory results and reconciling exceptions.

May perform scheduled closing procedures. Runs scheduled depreciation procedures and generates reports (e.g., Current Valuation, Net Changes, Schedule of Assets, Depreciation Register, Asset Additions and Disposals, Financial Adjustments, etc.).

• Arranges and completes physical transfer/disposal of surplus/obsolete items. Performs disposal transactions to remove assets from service. Ensures system calculates gains/losses after sale/retirement proceeds are recorded.
• May occasionally assist in disposal of vehicles, rolling stock, land and buildings. Handles surplus and storage areas of inventory section. Resolves minor inventory location/usage discrepancies.
• Identifies lost and stolen assets, conducts investigations and submits reports regarding alleged theft, misuse and/or problems encountered in property management. May retire and write off unrecoverable

assets.