Food & Beverage Events Coordinator, Jasper

at  Pursuit Collection

What will be your daily pursuit?:
The F&B Events Coordinator is proactive, anticipating clients’ needs as well as responds promptly to the requests of customers by aligning services to the customers’ needs and schedules.

THIS IS A SIX-MONTH SEASONAL CONTRACT BEGINNING APRIL 22, 2024!

Compensation:
The starting salary for this position is dependent on experience.

What perks can you expect?:

• Work in a dynamic, culturally diverse team from around the globe
• Work experience in an iconic, unforgettable, and inspiring location
• Free access to Pursuit attractions for staff and family, send a friend at half the price!
• Discounted hotel stays under Pursuit’s lodging offerings, and discounted food & beverage and retail experiences
• The chance to work in an inclusive culture and make life-long friends
• Access to subsidized mental health and wellness resources
• Opportunities for career growth or future work at other Pursuit locations
• Access to one of the world’s most beautiful and iconic National Parks

What will you do in this job?:

• Reports to the Director of Food and Beverage Jasper
• Liaise with Reservations and Sales Teams (GEM, Travel Trade) for seasonal readiness
• Event Support - includes providing onsite daily event support to the Food and Beverage team such as setup of rooms, assisting in organizing in-house signature events and various other duties
• Event Provisions and décor management, budgeting for and purchasing equipment
• Structure and supply training for all set ups and executions (manuals, checklists and service standard operating materials)
• Will compile and distribute all BEOs in outlets for F&B preparation in absence of F&B Admin
• Work with LOB Managers to review program’s contracts, guarantees, rosters, and schedule of events
• Delphi – includes reviewing and completing daily internal event booking information
• Delphi - monitoring last minute event changes, generating the daily change report, and training new employees on the room reservation system.
• Open Table – Updating Open Table reservations according to bookings needed for restaurant spaces.
• Responsible for F&B readiness and client satisfaction on day of event, may be required to set-up rooms
• Coordinate with CRES, Travel Trade Sales Teams and oversee execution of packaged F&B contracts
• Work with the GEM department on menu upgrades and seasonal developments.
• Liaise with GEM Team and greet clientele and conference organizers
• Ensure all Bills are completed and accurate to accounting in a timely manner
• Handles all internal events within Pursuit: building BEO to billing within POS in absence of F&B Admin
• Full understanding of all Sales’ market package not limited to Travel Trade and Group and Event Management
• Verifying actual sales vs bookings in Delphi and Maestro

What skills and experience do you need for this job?:

• 3-5 years of leadership experience in food and beverage
• Experience with multi-unit leadership
• Up to date with food and beverages trends and best practices
• Thrives in a fast paced and high energy work environment
• Experience with best-in-class operating systems, training, staff development and the operational
• Management of large and complex operations
• Expertise in building relationships and working on teams across all levels of an organization, particularly
• with operating teams, line supervisors, seasonal staff from a broad range of cultural and ethnic backgrounds
• Able to create “followership” through modelling our core values and best practices
• Capable of inspiring teams to drive speed and performance within the organization
• Experience with financial management and creating strong employee and guest satisfaction
• Ideal candidate would have strong experience across a broad range of food and beverage activities,
• meetings/events and functions
• Knowledge in Delphi/Salesforce and hotel booking systems an asset

What will your work environment be like?:

• Beautiful. You’ll work in an iconic, unforgettable and inspiring locations. You’ll see amazing scenery and wildlife. You’ll participate in team events – and fun!
• Independent. You’ll spend your days in and around our amazing properties.
• Remote. Our home is filled with trees, lakes and blue-bird skies; rather than buildings, freeways and smog.
• Busy. You need to be prepared for a physical working environment with walking, stair climbing, bending, reaching, lifting (up to 50 pounds with assistance) required

This job description describes this role at a high level, but no document can anticipate every single task, issue or project that could come up. We work as a team and believe that we succeed together – these job duties may change based on the needs of the team and company as a whole.
To handle this job successfully, any person hired must be able to perform responsibilities as described. Pursuit will make any reasonable accommodation to help a person with disabilities perform their job. This job is based in Alberta, Canada. Relocation to the area and the legal ability to work in Canada is required.
Closing:

• Reports to the Director of Food and Beverage Jasper
• Liaise with Reservations and Sales Teams (GEM, Travel Trade) for seasonal readiness
• Event Support - includes providing onsite daily event support to the Food and Beverage team such as setup of rooms, assisting in organizing in-house signature events and various other duties
• Event Provisions and décor management, budgeting for and purchasing equipment
• Structure and supply training for all set ups and executions (manuals, checklists and service standard operating materials)
• Will compile and distribute all BEOs in outlets for F&B preparation in absence of F&B Admin
• Work with LOB Managers to review program’s contracts, guarantees, rosters, and schedule of events
• Delphi – includes reviewing and completing daily internal event booking information
• Delphi - monitoring last minute event changes, generating the daily change report, and training new employees on the room reservation system.
• Open Table – Updating Open Table reservations according to bookings needed for restaurant spaces.
• Responsible for F&B readiness and client satisfaction on day of event, may be required to set-up rooms
• Coordinate with CRES, Travel Trade Sales Teams and oversee execution of packaged F&B contracts
• Work with the GEM department on menu upgrades and seasonal developments.
• Liaise with GEM Team and greet clientele and conference organizers
• Ensure all Bills are completed and accurate to accounting in a timely manner
• Handles all internal events within Pursuit: building BEO to billing within POS in absence of F&B Admin
• Full understanding of all Sales’ market package not limited to Travel Trade and Group and Event Management
• Verifying actual sales vs bookings in Delphi and Maestr