Freight Dispatcher

at  Brookdale Treeland Nurseries

WHO WE ARE

Brookdale Treeland Nurseries is one of Canada’s largest growers of ornamental plants, supplying a wide range of perennials and nursery stock to retailers across Canada. Our clients include independent retailers, independent garden centres and national retailers. Our vision is to be the Canadian market leader in the production and distribution of plant goods, to be an industry trend setter and innovative in our approach to business, to be the first choice with our customers and suppliers, and to attract and retain the best talent possible.
We have an exciting role within our Transport Team for an organized and motivated professional at our Head Office location in Schomberg, ON.
Title/Position: Freight Dispatcher

REQUIREMENTS:

• Excellent organization and time management skills
• High proficiency in MS Office (Excel, Work, Outlook)
• Fast decision-making skills to resolve time-critical issues.
• Excellent written and verbal communication skills (English)
• Thorough understanding of both BTN policies as well as the Occupational Health and Safety Act
• Knowledge of highway trucking and the associated rules and regulations.
• Understanding French is an asset but not required.

EDUCATION & EXPERIENCE

• High school Diploma Required
• Post Secondary preferred
• Minimum 2 year of related experience in accounting or finance roles
• Knowledge of data management and financial data analysis preferred

JOB PURPOSE

• Upon entry into this role, the candidate will be responsible for recording and reporting on budget and actual on freight costs for BTN, in addition to validating and processing returning driver and carrier documentation and invoices.

RESPONSIBILITIES:

• Capture estimated and budget freight costs for runs completed the prior day. Some automation.
• Populating freight reports for key stakeholders. Daily performance reports.
• Carrier and Driver documentation capture
• Receive carrier and driver documentation by electronic means
• Review, validate, record and process documentation
• Process BTN driver reports (DDR) for payroll entry
• Review, validate, record and process on all carrier and vendor invoices based on pre-approved costs and budgets
• Rental and lease equipment
• Carriers and direct freight costs
• Fuel bill review and GL coding (Receipts and statement reconciliation)
• IFTA reporting via rental provider portals (e.g. RyderGyde app)
• Review, validate and audit GL accounts and budgeted load costs on dispatch pages
• If there are discrepancies in noted costs/budget, these will be brought to the attention of the Transport manager responsible.
• Archiving all documentation electronically as prescribed. Public Drive.
• Submitting approved carrier and vendor invoices to Accounts Payable.
• Notify National Distribution Manager when problems arise, or deadlines are not met.