Front Desk Admin Assistant

at  Pacwest Management Inc

BENEFITS:

• 401(k)
• Health insurance
• Paid time off
  This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.

REQUIREMENTS:

• Punctual and responsible
• Knowledge of Microsoft Suite
• Able to Multitask and work in a fast pace environment
• Organized and pay attention to details
• Work efficiently and be a team player
• Bilingual - Spanish

• Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person
• Greeting clients and visitors as they come in and showing them to the correct office.
• Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.
• Assisting with writing correspondence letters and mailings
• Bringing up the mail, sorting and distributing to appropriate parties.
• Responsible for outgoing mail, FedEx and any additional mailings
• Scanning incoming rent checks with envelope and distributing as directed
• Filing / Creating files / Organizing Files
• Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean
• Keeping track of office supplies and ordering supplies as needed.
• Scheduling and confirming meetings and appointments on the calendar
• Calling Vendors and Service Providers for information
• Assisting with various projects as directed by management