Front Desk Officer / Receptionist

at  Gracetech Group Limited

Gracetech Group Limited is a group of professional technology experts, available to manage and perform your software projects anywhere in the world. Experienced in the rollout of new software in large and small companies, we work with various software engineering firms to successfully implement FileSite and DM5 document management systems in law firms and other corporate environments.was created for one purpose: to empower our business partners to achieve operational excellence through digital transformation.
We are recruiting to fill the position below:

JOB DESCRIPTION

• We are seeking a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.

QUALIFICATIONS

• Bachelor’s Degree in any related field.
• Proven work experience as a Receptionist or similar role.
• Proficiency in Microsoft Office Suite.
• Professional attitude and appearance.
• Excellent communication and organisational skills.

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable.
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.