Functions Officer

at  City of Melville

FUNCTIONS OFFICER

• Up to $85,385.98 p.a. total salary package ($72,436.06 - $77,272.38 + 11% super)*
• Permanent, Part time 0.5FTE – 19hrs per week
• Attractive employee benefits - Free parking, onsite gym, wellness program & more!
• P.A Pro-rata Dependent on skills and experience
  The City of Melville is a determined, passionate, and diverse workplace that is committed to making a difference in the community. We strive to create a workplace that fosters growth, development, and collaboration, where every team member is valued and empowered to succeed.
  Are you detail-oriented, proactive, and passionate about delivering exceptional service? We’re seeking a Functions Officer to assist our team in providing top-notch facility and hospitality services for a variety of functions and events within the City.
  If you thrive in a dynamic environment and are ready to take on a diverse range of responsibilities, we want to hear from you!

ELEVATE YOUR WORK EXPERIENCE WITH THE CITY OF MELVILLE’S BENEFITS!

• Ignite your professional growth with our structured professional development and study assistance programs.
• Say goodbye to expensive gym memberships! Enjoy complimentary membership to our state-of-the-art Gym, Pool, and Health Lounge facilities.
• Get ready for fun with our active social club to connect with colleagues and make lifelong friends.
• Need a helping hand? Our Employee Assistance Programs and supportive leadership team are here to support you every step of the way.
• Unwind and recharge with generous annual leave. Take up to 10 weeks* off per year and come back rejuvenated (*conditions apply, of course). We’re also thrilled to offer an additional 2 days of leave per year – take that well deserved break!
• Plan for your future with confidence. Our superannuation package includes a contribution up to 14.5%* (*conditions apply).
  If you are interested in this exciting opportunity, we strongly advise you apply as soon as possible as the City reserves the right to close this advertisement before the closing date. Apply with your resume and cover letter by 26th April 2024
  For further queries regarding the position contact: Lucinda Epis - Senior Functions Officer – 08 9364 0267
  The City of Melville celebrates diversity, inclusion, and belonging. We welcome and strongly encourage applications from individuals of all backgrounds, including but not limited to Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people living with disabilities.
  We appreciate the interest from Recruitment Agencies in collaborating with us, however, at this time, the City of Melville is managing the recruitment process for this role. Please refrain from submitting candidate profiles to our team. Rest assured, should the need for external assistance arise in the future, we will not hesitate to reach out to recruitment agencies.

AS PART OF THIS ROLE YOU WILL BE…

• Supporting the Senior Functions Officer in managing facility and hospitality services for kitchenettes, internal meetings and Civic functions, including Council Meetings and Citizenship Ceremonies.
• Providing facilities support for external functions, events, and meetings.
• Assessing function requirements and set up meeting and function rooms with furniture, audiovisual equipment, and catering necessities.
• Providing operational support for audiovisual equipment during functions and events.
• Monitoring, ordering, and managing stock for food, beverages, and cleaning supplies, ensuring storerooms are organised.
• Providing minor housekeeping services to maintain the professional presentation of meeting rooms and kitchen areas.
• Responding to sensitive and confidential customer requests promptly and effectively, ensuring timely solutions for citizenship enquiries.
• Administering records for Australian Citizenship ceremonies and coordinate monthly ceremonies as needed.
• Undertaking duties as a First Aid Officer and Floor Warden for emergencies, ensuring the safety of all individuals.

TO BE SUCCESSFUL IN THIS ROLE, YOU WILL POSSESS:

• Essential: Current First Aid Certificate.
• Essential: Current ‘C’ Class Drivers Licence.
• Essential: Responsible Service of Alcohol Certificate.
• Demonstrated customer service skills.
• White Card or ability to obtain.
• Demonstrated experience in a hospitality environment.
• Experience in the application of hospitality principles and protocols.
• Effective communications skills including; negotiation and conflict resolution skills.
• Effective time management skills.
• Ability to handle confidential matters.
• Ability to work independently and as part of the team.