Fund Invoicing & billing officer (Fixed-term contract - 6 months)

at  Pictet

YOUR TEAM

The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.
FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.
Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group’s key innovations while sustaining business operations and developing custodian and funds administration services.
We are looking for a dynamic candidate to join the Invoicing, Billing & Payments team.

NOTE

We will not accept any CVs from agencies.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

You will ensure proper operational set up to perform this activity as expected by clients and management. This will include making sure organization and processes are efficient, tools are adequate and controls are in place. Acting as a point of contact for ad hoc queries of a pool of mainstream funds clients and front business lines, handling fund suppliers invoices, fund fees payments and monitoring fees budgets implemented by the funds. You will manage the funds fees payments database. You will also be involved in the preparation of fund tax declarations such as VAT, Lux & BE Subscription Tax, tantièmes.
You will guarantee service levels and consistently thrive to exceed client’s needs and expectations.

Responsibilities:

• Process Fund Suppliers invoices and funds fees payments in a timely manner according to fees calendars and invoice handling deadlines
• Monitor fund fees budgets and manage fees payments database
• Handle client queries relating to fees & payments, liaise with internal and external stakeholders involved in the invoice payment process
• Contribute to the maintenance of procedures and controls as well as the evolution of fees and payments tools to ensure transparency and risk monitoring
• Stay abreast of all internal policies and compliance to legal and regulatory requirements
• Proceed to tax declarations in compliance with the laws and in a timely manner