Gallery Assistant

at  GREENLANE PRIVATE LTD

Responsibilities:

• Greet and assist visitors, providing information about current and upcoming exhibitions, artists, and gallery events.
• Assist with the installation and deinstallation of exhibitions, including handling and preparing artwork as directed.
• Process sales transactions for artwork.
• Maintain cleanliness and organization of gallery spaces, including galleries, reception areas, and storage areas.
• Support marketing and promotional efforts by distributing materials and assisting with social media updates as needed.
• Assist with event coordination and execution, including openings, workshops, and private viewings.
• Perform administrative tasks such as answering phones, responding to emails, arranging appointments, meetings, and conference calls.
• Coordinate travel arrangements and prepare itineraries as needed.
• Organize and maintain electronic and physical files, ensuring accuracy and confidentiality.
• Monitor and order galley supplies and maintain inventory.
• Provide general administrative support to remote team members as required.

Qualifications:

• Proven experience as an Gallery Assistant, Administrative Assistant, Virtual Assistant, or similar role.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and virtual communication tools (e.g., Zoom, Slack).
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Ability to work independently and efficiently in a remote work environment.
• High level of discretion and professionalism when handling sensitive information.
• Experience with calendar management and travel coordination preferred

• Greet and assist visitors, providing information about current and upcoming exhibitions, artists, and gallery events.
• Assist with the installation and deinstallation of exhibitions, including handling and preparing artwork as directed.
• Process sales transactions for artwork.
• Maintain cleanliness and organization of gallery spaces, including galleries, reception areas, and storage areas.
• Support marketing and promotional efforts by distributing materials and assisting with social media updates as needed.
• Assist with event coordination and execution, including openings, workshops, and private viewings.
• Perform administrative tasks such as answering phones, responding to emails, arranging appointments, meetings, and conference calls.
• Coordinate travel arrangements and prepare itineraries as needed.
• Organize and maintain electronic and physical files, ensuring accuracy and confidentiality.
• Monitor and order galley supplies and maintain inventory.
• Provide general administrative support to remote team members as required