General Assistant III

at  TechnipFMC

Location:St. John’s, CA
Employment type: Employee
Place of work: Office
Offshore/Onshore: Onshore
TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

Job Purpose

• Manage the front desk and provide general administrative support to a department or group of professionals. Work is performed under limited general supervision and requires incumbents to exercise independence and discretion.
• Perform Project specific administrative duties in support of the execution of the project, consisting of, material movements, 3rd Party interfacing for certification of equipment.

Job Description

REQUIREMENTS:

• Diploma in relevant discipline with a minimum of 4 years of experience or 6 years of practical administrative experience.
• Experience with SAP would be considered an asset
• Experience with material coordination and vendor management is considered an asset.
• Fluent in speaking and writing in English.
• Broad knowledge of departmental function, terminology, and interrelationships. Solid understanding of policies and procedures that apply to assignments.
• Ability to evaluate and resolve problems independently.
• Strong interpersonal skills for inter-departmental and supplier interaction.
• Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions.Demonstrated ability to handle confidential or sensitive information or issues.

RESPONSIBILITIES

Administrative Assistant Responsibilities

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen, and forward incoming phone calls.
• Receive, sort, and distribute daily mail/deliveries.
• Works under minimal supervision performing administrative support duties requiring some judgment and initiative to determine the approach of action to take in non-routine situations.
• Applies a thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team.
• Project Administrator Responsibilities
• Receives general instructions for routine projects and detailed instructions for more complex projects.
• Act as an interface between 3rd party suppliers with applicable project representatives to ensure scopes of work are assigned and completed.
• Answers inquiries and responds to correspondence from inside and outside the company. Works with others to resolve problems.
• Completes and distributes material coordination inbound/outbound for project execution.
• Building of project quotations/proposals in support of Project Managers
• Support inventory controls.

MAIN TASKS:

• Routes or answers routine correspondence not requiring supervisor’s attention.
• Performs clerical and administrative duties including typing, proofreading, and editing documents. Composes and may initiate routine correspondence and memoranda.
• Suggests improvements to increase efficiency and improve communication of departmental and functional information.
• Maintains efficient paper and electronic filing systems and ensures quick retrieval of requested documents.
• Identifies and suggests ways to improve the efficiency and effectiveness of the department.
• Assist with planning, coordinating, and planning for on-site and offsite suppliers.
• Ensures accurate and timely communication with the parties involved.
• Completes all training assigned in the learning management system in a timely manner.
  You are meant for this job if:

Job Purpose

• Manage the front desk and provide general administrative support to a department or group of professionals. Work is performed under limited general supervision and requires incumbents to exercise independence and discretion.
• Perform Project specific administrative duties in support of the execution of the project, consisting of, material movements, 3rd Party interfacing for certification of equipment