Global Collections Specialist - Global Financial Operations Team

at  Wayfair

Wayfair’s Global Financial Operations team is seeking an Order to Cash Senior Associate based in our Financial Shared Services team in Galway. We are looking for the right individual to support the Global Order to Cash team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset, a high sense of urgency and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable!
Wayfair’s Global Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include End to End Procure to Pay, Order to Cash and Global Payments. This team serves as a Finance shared service centre for all employees, customers and our partners (suppliers and carriers). This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Key Responsibilities include but are not limited to:

• Responsible for the day to day global O2C collection process
• Cash application process ownership:
• prepare and reconcile all cash received from various channels
• Ensure all variances are reconciled and explained
• Oversee automated channels and BPO outreach activities
• Ongoing monitoring/reporting of all outstanding accounts
• Prepare analytics relative to DSO, aging, billing and payments to drive E2E collection efficiencies.
• Investigating and resolving any collections related enquiries to agreed upon SLA’s
• Establishing payment plans with delinquent debtors or negotiating settlements with creditors for debts that cannot be collected through other channels
• Reviewing account information to determine if debts are valid and legally enforceable
• Manage bad debt in line with global policy
• Oversee and manage 3rd party collection provider
• Provide weekly status and cash forecast of accounts and present to the management
• Partner & collaborate with key stakeholders to the O2C process
• Assist and support any internal/external audits
• Perform month end tasks in line with the month end timetable
• Support continuous improvement initiatives by reviewing processes regularly
• Ensure all processes are documented and assist in the development of the function
• Work with internal teams to devise appropriate metrics which show the health and performance of the function and the team where relevant
• Ad hoc responsibilities:
• Involvement in any project related to Order to Cash processes or systems as required.
• Adherence to company policies and procedures. Understand internal accounting processes, practices, SOX and internal controls necessary to safeguard company assets and minimize exposure.

Skills & Experience:

• Bachelor’s Degree/Finance qualification desirable
• A minimum of 3 years of experience working with collection activities or global O2C environment
• High proficiency in Excel is required
• Previous SQL or GBQ experience is preferred
• Strong organization and planning skills
• Problem identification and resolutions skills
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Flexible and able to handle ad hoc issues that may arise.
• Extremely high level of discretion pertaining to confidential information
• Overseeing routine department activities to ensure they are completed accurately and on time.
• Motivation to develop and maintain internal and external relationships
• Managing, training and motivating team members
• Setting and facilitating the achievement of department objectives.

ASSISTANCE FOR INDIVIDUALS WITH DISABILITIES

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

• Responsible for the day to day global O2C collection process
• Cash application process ownership:
• prepare and reconcile all cash received from various channels
• Ensure all variances are reconciled and explained
• Oversee automated channels and BPO outreach activities
• Ongoing monitoring/reporting of all outstanding accounts
• Prepare analytics relative to DSO, aging, billing and payments to drive E2E collection efficiencies.
• Investigating and resolving any collections related enquiries to agreed upon SLA’s
• Establishing payment plans with delinquent debtors or negotiating settlements with creditors for debts that cannot be collected through other channels
• Reviewing account information to determine if debts are valid and legally enforceable
• Manage bad debt in line with global policy
• Oversee and manage 3rd party collection provider
• Provide weekly status and cash forecast of accounts and present to the management
• Partner & collaborate with key stakeholders to the O2C process
• Assist and support any internal/external audits
• Perform month end tasks in line with the month end timetable
• Support continuous improvement initiatives by reviewing processes regularly
• Ensure all processes are documented and assist in the development of the function
• Work with internal teams to devise appropriate metrics which show the health and performance of the function and the team where relevant
• Ad hoc responsibilities:
• Involvement in any project related to Order to Cash processes or systems as required.
• Adherence to company policies and procedures. Understand internal accounting processes, practices, SOX and internal controls necessary to safeguard company assets and minimize exposure