Governance Administrator

at  GF Financial Group

We are thrilled to share the exciting news that Interior Savings and Gulf & Fraser Credit Unions have merged to create a dynamic and unified financial institution—Beem Credit Union! As we embark on this journey together, we invite passionate and talented individuals like yourself to join us in shaping the future of banking excellence.
At Beem Credit Union, we believe in fostering a collaborative and inclusive workplace where innovation thrives, and every team member contributes to our shared success. By combining the strengths and values of Interior Savings and Gulf & Fraser, we provide unparalleled service to our members and creating a positive impact with the communities we serve.
Join us in shaping the future of banking excellence! If you are passionate about innovation, community impact, and a rewarding career, explore opportunities with us!

A LITTLE ABOUT YOUR QUALIFICATIONS:

• Pos-secondary education in business administration or a related field.
• 1-3 years of relevant work experience in a corporate environment, preferably in a governance related administrative role.
• Excellent interpersonal skills with the ability to communicate effectively with team members and stakeholders of all levels within the organization.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. Proficiency in Aprio or a similar Board document program is preferred.
• Strong organizational skills with the ability to manage multiple tasks and prioritize work effectively.
• Exceptional proficiency in English language and grammar, both written and verbal.

WHAT THIS ROLE IS ABOUT:

The Governance Administrator plays a crucial role in providing administrative governance support to Beem Credit Union’s Corporate Secretary. This role is instrumental in ensuring the smooth operation of the organization by facilitating various administrative task, providing exceptional service and managing communications with external and internal stakeholders at Beem Credit Union.

• This role is a hybrid role based out of the Burnaby corporate office.

WHAT YOU’LL DO:

• Assist in scheduling and coordinating Board meetings, including organizing logistics such as booking venues and arranging refreshments.
• Support in the preparation and distribution of director meeting materials, ensuring timely delivery to participants.
• Collaborate on preparing, editing, and formatting various documents, such as agendas, minutes, and reports.
• Aid in the processing of expenses and invoices, assisting with record-keeping and ensuring accuracy.
• Help maintain organized corporate records, both physical and digital, ensuring easy accessibility for team members.
• Assist in the establishment and improvement of administrative systems and processes to enhance efficiency.
• Support the handling of contract requests, including basic administrative tasks related to execution processes.
• Contribute to the maintenance of the filing system, ensuring documents are appropriately labeled and stored.
• Provide assistance in coordinating events, including logistics and communication with stakeholders.
• Assist in addressing general inquiries, providing helpful and professional support to internal and external parties as needed.