Graduate Program Administrator (Term - UTemp)

at  University of Toronto

Date Posted: 05/28/2024
Req ID:37542
Faculty/Division: Faculty of Arts & Science
Department: David A. Dunlap Dept of Astronomy and Astrophysics
Campus: St. George (Downtown Toronto)

ABOUT US:

UTemp is hiring!
UTemp is the University of Toronto’s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto.
The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

ESSENTIAL QUALIFICATIONS:

• Minimum 1 year experience as a Graduate Administrator in a PhD environment
• Demonstrated experience in allocation and administration of PhD funding packages
• Basic to medium knowledge of MS Excel and MS Office 365, ACORN/ROSI.
• Experience managing admissions and recruitment of students in a PhD environment
• Experience contacting external examiners for final oral exams in a PhD environment
• Experience coordinating travel arrangements
• Experience with eMarks processing
• Familiarity with SGS graduate policies and procedures.
• Basic proficiency with SLATE
• Basic knowledge administering postdoctoral fellowships and their dossier.

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual’s background.
• Analyzing and making recommendations on PHD award funding allocation
• Preparing Graduate supervision Awards, stipends, and TA hours allocation.
• Providing detailed information on PHD program and/or course eligibility requirements, procedures, policies and deadlines.
• Verifying that students have access to courses in student information systems.
• Reviewing and approving changes to program requirements for exceptional cases.
• Preparing and analyzing statistical information to inform enrollment projections and planning.
• Organize the PHD student recruitment session.
• Analyzing service delivery and/or internal processes and recommending improvements.
• Preparing the dossier of Postdoctoral fellows.