Grants and Compliance Specialist

at  Santa Barbara Metro Transit District

COMPENSATION PACKAGE

• Full-position (non-exempt)
• Hourly wage at $34.47- $42.95 ($68,933 -$85,898 annual)
• Medical, Dental & Vision Insurance/family coverage
• 401(k) Employer 10% contribution
• Paid holidays
• Paid vacation
• Sick leave
• Personal Days

QUALIFICATIONS:

To successfully perform the duties and responsibilities of this position, the ideal candidate must have the following:

KNOWLEDGE OF

• Federal/State Grant Requirements, specifically for the Federal Transportation Administration (FTA), State of California.
• Basic Procurement fundamentals, bidding, request for proposals.
• Construction documentation for invoicing/payment.
• Use of Word for writing.
• Use of Excel for financial tracking, data analysis.
• Use of PowerPoint for presentations.
• Use of Outlook for written communication.
• Presentation and public speaking skills

EXPERIENCE AND EDUCATION

• Bachelor’s degree or equivalent experience.
• 2-4 years of related experience

GENERAL PURPOSE

Under the direction of the Director of Finance and Administration, the Grants/Compliance Specialist is responsible for providing administrative support to the grants and compliance functions of Santa Barbara MTD. The Grants/Compliance Specialist tracks applications and reporting dates, organizes reports for submission, writes and performs research, maintains grant records and project budgets, sets meetings with agendas, records minutes/notes, coordinates procurement documentation, and manages insurance certificates.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following:

• Organizes and maintains grants/contracts award files.
• Responds timely and accurately to grant funding requirements, requests, and deadlines.
• Collaborates across departments to create project proposals and reports to submit for grants and awards.
• Tracks grant/project budgets of income and expenses for reporting purposes.
• Reviews grant project invoices and requests for payment against budget; determines documentation completeness/accuracy.
• Schedules grant/project meetings, coordinates agendas, and maintains minutes for projects as requested.
• Identifies and researches grant funding opportunities.
• Interfaces with Accounting and Procurement functions for confirmation of project details.
• Reviews and analyzes data for grant awards and procurement compliance.
• Obtains quantitative and qualitive results that demonstrate the organization’s impacts of programs and projects.
• Meets regularly with Supervisor on initiatives and projects.
• Provides administrative support on Procurement documentation for compliance.
• Maintains/tracks Insurance Certificate due dates for contractors/vendors.
• Assists with Disadvantaged Business Enterprise (DBE) program activities/reports.
• Takes initiative to start, deliver, and manage multiple refined proposals.
• Assists with other team projects and supports external/internal communications as needed.
• Performs other duties as assigned.