Grants Management Specialist

at  US Substance Abuse and Mental Health Services Administration

EDUCATION

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.
Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

THINGS YOU NEED TO KNOW

Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc.
Bargaining Unit Position: Yes
Research position: No
Drug Screening Required: No
Veterans’ Preference - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/
Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see http://opm.gov/rif/employeeguides/careertransition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

• To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
• Click the Submit My Answers button to submit your application package.

IN ADDITION TO THEIR EVERYDAY WORK, HHS OFFERS EMPLOYEES THE OPPORTUNITY TO CONTRIBUTE THEIR UNIQUE SKILLS THROUGH VOLUNTARY TEMPORARY ASSIGNMENTS TO HUMANITARIAN EMERGENCIES OR DEPARTMENTAL PRIORITIES COUNTERING NEW AND EMERGING HEALTH, SAFETY, AND SECURITY THREATS.

• Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help

WHAT YOU’LL BE DOING DAY TO DAY

As a Grants Management Specialist, you will use your knowledge of and experience to optimize business results and customer experience by:

GS-9

• Negotiates and administers a limited portfolio of grants and cooperative agreements, which includes applying knowledge of organizational needs and deadlines and consistent follow-up to ensure receipt of required documentation.
• Appraises the grantee of the responsibilities, requirements, and grants management policies and procedures to be followed during the life of the grant and in proper use of public funds.
• Reviews all appropriate data to determine the adequacy and acceptability ofapplicants.
• Receives all progress, financial status, closeout, and other reports required by the terms and conditions for the grant and exercises responsibility for ensuring that such reports are properly processed.
• Monitors the grants process and maintains close coordination with program officials to ensure that all required actions are executed by grantees and the government in a timely manner.
• Prepares and executes grant awards and all amendments and correspondence.
• Negotiate and coordinate with the procurement and grants staff and grantee institutions to assist in appraising policies.

GS-11

• Provides assistance in the administration of a grant portfolio including settingappropriate work priorities, applying knowledge of organizational needs anddeadlines, and consistent follow-up to assure receipt of required documentation.
• Ensures grantee complies with established administrative and financial policies, andprocedures.
• Reviews all appropriate data to determine the adequacy and acceptability ofapplicants.
• Responsible for program policy development
• Receives all progress, financial status, closeout, and other reports required by the terms and conditions for the grant and exercises responsibility for ensuring that such reports are properly processed.
• Monitors the grants process and maintains close coordination with program officials to ensure that all required actions are executed by grantees and the government in a timely manner.
• Prepares and executes grant awards and all amendments and correspondence.
• Negotiate and coordinate with the procurement and grants staff and grantee institutions to assist in appraising policies.

GS-12

• Plan and evaluate in-depth financial and administrative analyses of a variety of grant mechanisms to determine if costs are reasonable and allowable within prescribed policies covering items such as personal services, equipment, facilities, and other relevant factors.
• Providing administration of a grant portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation.
• Conducts site visits of potential grantees to assess their business management capabilities.
• Ensures that all required grant actions are executed by grantees and the government in a timely manner both prior to, and after award over the grant life cycle.
• Provides guidance and interprets grants policy and procedures to program staff,principal investigators, and administrators at grantee institutions.
• Attends grant review meetings and providing administrative and budgetaryinformation.

DO NOT COPY AND PASTE THE DUTIES, SPECIALIZED EXPERIENCE, OR OCCUPATIONAL ASSESSMENT QUESTIONNAIRE FROM THIS ANNOUNCEMENT INTO YOUR RESUME AS THAT WILL NOT BE CONSIDERED A DEMONSTRATION OF YOUR QUALIFICATIONS FOR THIS POSITION.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee’s position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee’s supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the “percentage of times” the other duties were performed. It is expected that this documentation is included in the employee’s official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website

To qualify for this grants management position at the GS-09 level, you must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-7 grade level in the Federal service performing at ALL of the following:

• Assisting with and reviewing documents related to a programs lifecycle or similar process that could be similar to grant pre-award, award, and/or post award activities.
• Reviewing documents (e.g., proposals, reports that are like grants or cooperative agreements, and other related instruments) for adherence to a programs policies and regulations.
• Applying analytical and evaluative techniques to identify and resolve issues/problems of a procedural or factual nature; writing letters, memoranda, and operating procedures, directives or guides to convey information relating to program management activities

To qualify for this grants management position at the GS-11 level, you must have one-year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-9 grade level in the federal service performing at least ALL of the following:

• Administering federal assistance awards such as grants and cooperative agreements or similar process.
• General working knowledge of federal financial assistance regulations, policies, and procedures.
• Monitoring grant management activities throughout the grant lifecycle or similar process.
• Preparing, processing, issuing, and tracking work products related to grant awards as well as compliance with reporting requirements, laws, and regulations

To qualify for this grants management position at the GS-12 level, you must have one-year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the federal service performing at least ALL of the following:

• Reviewing, analyzing, and evaluating applications, plans, budget estimates and cost analysis.
• Developing and interpreting policy and/or providing guidance for applying administration policy, procedures, techniques, and methods.
• Reviewing grants and/or cooperative agreements or similar work products to ensure compliance with statues, regulations, and agency policies