Group Coordinator

at  BuroHappold Engineering

HERE AT BURO HAPPOLD, EXPECT THE EXCEPTIONAL.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

YOUR SKILLS AND EXPERIENCE

• Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams
• Experience of setting up and maintaining administrative procedures
• Experience of maintaining quality management systems
• Good communication skills
• Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
• Must be adaptable and open to change
• High level of attention to detail
• Experience of working with all levels of seniority
• Knowledge of InDesign would be desirable – training will be provided
• Knowledge of Photoshop and Illustrator would be desirable – training can be provided
• Solid foundation of office experience
• Working to multiple deadlines
• Experience of supporting large teams and working across offices
• Experience of supporting a team of people as well as working on a one-to-one basis

A PLACE FOR EVERYONE

Buro Happold values individual’s flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application

Documents

• Group Coordinator Job Description 2024(PDF, 85.69kb

ARE YOU A GROUP COORDINATOR LOOKING FOR AN EXCITING NEW CHALLENGE IN LONDON? BURO HAPPOLD IS LOOKING FOR A GROUP COORDINATOR WITH PREVIOUS EXPERIENCE IN AN ADMINISTRATIVE ROLE, AND THE ROLE COMES WITH AN ATTRACTIVE SALARY AND BENEFITS PACKAGE.

The role would suit an organised, resilient, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis and be adept at using various platforms for information production and storage
Type of contract
Permanent
Grade
Group Co-ordinator
Area of Expertise
Business Services
Region
UK
Office / Project Location
London
Ref No
8185

Documents

• Group Coordinator Job Description 2024(PDF, 85.69kb)

YOUR NEXT ROLE

• Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything - from the most iconic projects to our everyday conversations.
• We are looking for a passionate professional who takes pride in their own work
• This is an extraordinary opportunity to join our fantastic Business Support team
• You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave a real legacy.

YOUR KEY DUTIES

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support • Liaising and working with central business services teams when required
• Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable
• Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff – ensuring the Brand guidelines are followed
• Prompt Engineers to complete their weekly timesheets
• Creating team presentations for office communications and team meetings
• Coordinating multidiscipline reports – highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators – highlighting template needs/ requirements.
• Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable
• Arranging discipline team away days / events including organising CPDs
• Managing and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when required
• Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond
• Coordinate and arrange Career Path Objective meetings for the team – twice a year
• Update and maintain Magellan SharePoint pages for teams
• General ad-hoc admin duties
• Submission of Group Leader expenses to Finance
• Training Engineers in the use of the company systems/ processes/ Buro Happold Templates
• Commitment to self-learning / development
• Ensure adherence to the administration side of our QMS
• Ensure that common systems and templates are set up and that any problems are communicated to IT Support