Health and Safety Administrative Assistant

at  EBC Inc

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.
Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams, power stations, tunnels and dikes. EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada.
Reporting to the Health and Safety Manager, the Administrative Assistant’s main functions are to provide administrative support to the health, safety and environment team on the project.

Responsibilities include:

• Monitoring and disseminating material to Health and Safety Coordinators on the project;
• Administering the ConformIT IT platform and training new users;
• Creating, translating, and sending communications for the department;
• Receiving and sending various OHS orders to the project team (displays, inspection logs, collections, hot permits, etc.);
• Participation in improving office ergonomics;
• Participation in safety audits;
• Updating training documentation;
• Updating files in the pre-qualification platforms;
• Updating corporate OHS documents;
• Writing meeting reports;
• Managing the OHS department email box;
• Maintaining the prevention program register, and ensure it remains up to date;
• Maintaining a record of employee training, including certificates and expiration dates;
• Sourcing and scheduling training for personnel, as requested by the Health and Safety Manager;
• Other duties as assigned.

• Monitoring and disseminating material to Health and Safety Coordinators on the project;
• Administering the ConformIT IT platform and training new users;
• Creating, translating, and sending communications for the department;
• Receiving and sending various OHS orders to the project team (displays, inspection logs, collections, hot permits, etc.);
• Participation in improving office ergonomics;
• Participation in safety audits;
• Updating training documentation;
• Updating files in the pre-qualification platforms;
• Updating corporate OHS documents;
• Writing meeting reports;
• Managing the OHS department email box;
• Maintaining the prevention program register, and ensure it remains up to date;
• Maintaining a record of employee training, including certificates and expiration dates;
• Sourcing and scheduling training for personnel, as requested by the Health and Safety Manager;
• Other duties as assigned