Health Records Clerk

at  Southlake Regional Health Centre

COMPANY BIO

Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka.
Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada.

JOB SUMMARY

A Health Records Clerk is responsible for:

• All aspects of chart management including retrieval, reconciliation of all charts received, Prep/ Scan/ Index patient record to electronic chart, front desk coverage, dealing with public and burning diagnostic images onto CD, releasing bodies and dealing with Autopsy and coroner cases.
• Monitoring and managing the chart completion system (quantitative analysis) and assists with ensuring the accuracy of the ADT/Health Records system
• Participating as a member of the general office team to provide Health Record Services for the facility

QUALIFICATIONS

• High School Diploma
• Medical Terminology Course
• Previous experience in a Health Record Department is an asset.
• Six months previous experience in an office setting including reception duties, required.
• Ability to work independently and as a member of a team.
• Time Management and Organizational abilities including demonstrated ability to problem solve, prioritize and function in a changing and sometimes stressful work environment.
• Ability to work with minimum supervision
• Ability to analyze information and make appropriate decisions
• Computer literate.
• Knowledge of the hospital computer systems
• Knowledge of Release of Patient Information Policies
• Ability to maintain an effective relationship with peers, medical and hospital staff
• Demonstrates excellence in communication, both written and verbal
• Innovative and willing to learn
• Demonstrates individual leadership skills

• All aspects of chart management including retrieval, reconciliation of all charts received, Prep/ Scan/ Index patient record to electronic chart, front desk coverage, dealing with public and burning diagnostic images onto CD, releasing bodies and dealing with Autopsy and coroner cases.
• Monitoring and managing the chart completion system (quantitative analysis) and assists with ensuring the accuracy of the ADT/Health Records system
• Participating as a member of the general office team to provide Health Record Services for the facilit