Health Records Clerk - Vancouver Coastal, PHSA, PHC sites

at  Providence Healthcare

Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.
Summary:

Qualifications / Skills and Education:

• Grade 12
• One year’s recent related experience or an equivalent combination of education, training, and experience
• Ability to keyboard at 40 wp

Reporting to the Manager, Coordinator and/or designate, the health records clerk performs record processing functions related to patient records. They perform Related duties include:

• Clerical duties related to the electronic records scanning process such as picking up charts from the units
• Prepping for scanning, scanning, indexing within the computerized scanning application and verifying accuracy
• Aplying index criteria, scanning records utilizing electronic records scanning software, checkinig for image quality
• Lifting and storing boxes in designated area as required.
• Retrieving patient records
• Calculating statistics
• Performing reception and clerical duties

Qualifications / Skills and Education:

• Grade 12
• One year’s recent related experience or an equivalent combination of education, training, and experience
• Ability to keyboard at 40 wpm

Duties and Responsibilities:Retrieves patient records according to established policies and procedures, and maintains and updates records utilizing computerized record location systems.

• Performs record processing functions related to patient records by performing duties such as assembly, identifying, verifying and correcting patient information utilizing the computerized Admission, Discharge Transfer and/or Electronic Health Record System, checking for discharges and/or previous admissions, processing patient folders and documents, merging duplicate files, making up folders, photocopying, and printing chart labels, and filing as required.
• Responds to requests by locating patient charts and delivering records. Refers unusual requests to the Manager/Coordinator and/or designate.
• Performs clerical duties, as applicable, related to the electronic records scanning process by performing duties such as picking up charts from unit(s), prepping for scanning, scanning, indexing within the computerized scanning application and verifies accuracy.
• Performs reception duties by methods such as answering telephone, transferring to appropriate personnel, taking messages, directing visitors, and providing routine information.
• Prepares records for offsite storage. Requests records from offsite storage using computerized request systems as appropriate.

• Balances census according to established procedures.

• • Performs other related duties as assigned.