Health Research Project Officer

at  The Garvan Institute of Medical Research

The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands affected by complex, widespread illness, we are pioneering discoveries across diseases that have the deepest impact on our community.

The Project Officer for the OurDNA Project is central to driving the project’s success as a member of the participant recruitment team. Reporting to the Recruitment Manager, this role will support all aspects of recruitment for the OurDNA project, focusing on event planning and management, website maintenance, and logistical organisation. With a strong project management background, this individual will lead event coordination, enhance the project’s digital presence through website updates, and ensure smooth logistical operations. Key qualities include creativity, technical proficiency, and exceptional organisational skills. This role will be interacting with study participants and assisting with participant recruitment, so an ability to speak about the research to a wide variety of people in the community is expected. A thorough working knowledge of Good Clinical Practice (GCP) is required. This role suits a problem-solver with excellent communication abilities, ready to collaborate closely with the team and stakeholders to meet the project’s objectives efficiently.
The Project Officer’s efforts will significantly contribute to the OurDNA Project’s impact and reach.
Prospective candidates will ideally be located at the Garvan Institute in Sydney. While CPG champions a remote-first/hybrid work model, we also value office interactions and quarterly face-to-face events. The perfect fit will be someone who flourishes in a virtual workspace and balances remote work with the office. This position is based in the Centre for Population Genomics (CPG), a joint initiative of the Garvan Institute of Medical Research (Garvan) in Sydney and the Murdoch Children’s Research Institute (MCRI) in Melbourne. At CPG, we are working to create a world in which genomic information enables disease prediction, accurate diagnosis and effective therapeutics for all people

The key responsibilities include:

• Facilitate comprehensive event logistics management, encompassing venue reservation, transportation coordination, and on-site supervision of participants and their samples.
• Collaborate with stakeholders to plan events effectively and provide forecasts to ensure seamless coordination.
• Monitor and follow up on the process until samples are delivered to the designated processing sites, ensuring timely and accurate handling throughout.
• Proactively assess and mitigate potential risks associated with event logistics to ensure seamless coordination and program delivery.
• Drives project management for specific smaller projects under supervision
• Facilitate and lead internal and external meetings/workshops with stakeholders with support and direction to achieve project outcomes.
• Liaises and manages stakeholder expectations in relation to project delivery (time/resource/cost implications/risk) with support.
• Contributes to preparation, collection and methodology as required by the project and research group.
• Contributes to the team/group and manages competing priorities/deadlines to deliver projects in a timely manner.
• Develops the structure and content for reports independently from draft to final stage