Health, Safety and Wellbeing Manager

at  South Wales Fire and Rescue Service

STANDARD SERVICE REQUIREMENTS

To attend in-house and external training courses as required.
Any other duties commensurate with the grade and post.
To co-operate fully with any scheme or pilot scheme that shall be
introduced within the department or across the Service.
To implement the principles of the Service’s Equal Opportunities and
Diversity Policies and Welsh Language Schemes whilst carrying out the
above duties.
To adhere to Health & Safety Legislation/Relevant Service Policies and
Procedures and to take reasonable care for the health and safety of
yourself and other persons who may be adversely affected by your
acts/omissions.

RESPONSIBLE FOR

Advising Directors, Managers and all personnel on
all safety, health and wellbeing matters to ensure
SWFRS complies with its statutory obligations, under
UK and European law.
In addition to direct line management of :
1 x Assistant Health, Safety and Wellbeing
Manager
2 x Health, Safety and Wellbeing Officers
1 x Health, Safety and Wellbeing
Administrator

MAIN PURPOSE OF THE POST

To act as the competent person for all areas of Health Safety and Wellbeing
across the Service and lead a professional Health, Safety and Wellbeing
Team that provide quality, consistently accurate and specialist health, safety
and wellbeing advice and practical support on all aspects of health and safety
management. To ensure South Wales Fire and Rescue Service Fire Authority,
management and employees/volunteers effectively discharge their statutory
responsibilities under UK and European legislation and to develop and deliver
a positive health and safety culture across the whole Service.

PRIMARY DUTIES

Date JD Revised: Feb 2020
1. To act as the competent responsible person for managing Health,
Safety and Wellbeing within South Wales Fire and Rescue Service as
required by UK and European statutory provisions (e.g. the Health and
Safety at Work etc. Act 1974 and the Management of Health and
Safety Regulations 1999).
2. To work directly to and support the Director of Technical Services in
developing the strategic direction of health, safety and wellbeing within
the Service.
3. To provide corporate, strategic solutions and a business partner focus
to managing the health, safety and wellbeing for all
employees/volunteers, visitors/contractors and any others who may be
affected by the business actions of South Wales Fire and Rescue
Service.
4. To develop, deliver and manage the Health Safety and Wellbeing
strategy in collaboration and engagement with key stake holders such
as Occupational Health Medical leads and the Service’s Safeguarding
Officer.
5. To discharge the duties and responsibilities of the Service, undertaking
investigations involving RIDDOR related incidents and other incidents
where appropriate; making decisions on remedial or preventative
actions for the continued improvent of service delivery.
6. To discharge, monitor and review the Health, Safety and Wellbeing
requirements under the South Wales Fire and Rescue Service’s Fire
Authority Scheme of Delegation.
7. To continuously evaluate changes to health and safety legislation and
the impacts on the Service; providing solutions to ensure Service
policies and procedures remain fit for purpose, in line with statutory
guidance.
8. The role involves a very major direct impact on the wellbeing of
substantial numbers of people, whom both work within and are reliant
on Fire and Rescue Services interventions; involving the assessment
of needs of relevant groups and determining how appropriate
programmes should be delivered in line with Health and Safety
Legislation. With responsibility for making professional decisions which
will affect the future well-being of individual, and groups of, employees.
9. To travel UK wide to represent the All Wales Health, Safety and
Wellbeing Practitioners Group and Chair the All Wales Health, Safety
and Wellbeing Practitioners Group Wales at regional meetings.
Represent South Wales Fire and Rescue Service, using analytical
Date JD Revised: Feb 2020
planning and judgemental skills to proficiently contribute to national,
regional and local health, safety and wellbeing meetings/programmes
such as working parties/groups/committees and panels in line with
Organisational requirements.
10. To take ownership of health, safety and wellbeing policies and
procedures and provide quality, professional and consistent processes
by developing, co-coordinating, monitoring and reviewing the relevant
policies and procedures within programmed review periods.
11. To provide professional and accurate advice/guidance as appropriate
to the Senior Management Team (SMT), Director of Technical Services
and other Senior Service managers to update them on developments
in Health, Safety and Wellbeing policy and procedure.
12. To ensure the development, maintenance and review of statistical
performance indicators, (internal and external) through effective
benchmarking relating to health, safety and wellbeing in accordance
with the relevant legislation and governing bodies e.g. HSE, Welsh
Government and NFCC. Reporting quarterly and annually against
these indicators to the Director of Technical Services, Fire Authority,
SMT and external auditors directing appropriate action when issues
arise.
13. To manage and where required travel to workforce home/work to
conduct theoretical and practical based assessments and prepare and
follow up medical request reports, for use internaly and externaly e.g.
‘Access to Work’ programme, and ensure identified requirements are
implemented following a range of assessments by the Health Safety
and Wellbeing team on behalf of Service personnel. Ensuring effective
treatment/conclusion is obtained to aid the limiting of days lost through
sickness/injury resulting in improved service delivery.
14. To plan, direct, co-ordinate, undertake and evaluate health, safety and
wellbeing audits and where appropriate report on the findings in
collaboration with peer group services. Establish and direct
workstreams from findings any procedures for planning,
implementation and monitoring health and safety, including reviewing
of risk assessments, accident reporting and statistics etc., compiling,
reviewing and reporting on areas of concern and any recommended
actions within organisational timescales.
15. To liaise with third party organisations to ensure appropriate audit has
taken place, to permit third parties to safely undertake their works on
SWFRS sites, e.g. NVQ Assessors, contractors.
16. To develop quarterly and annual support plans and a 3 year strategy,
for the Service, to deliver, promote and monitor the health, safety and
Date JD Revised: Feb 2020
wellbeing strategy, and ensure the organisation’s long term objectives
are achieved.
17. To identify, develop and maintain a health, safety and wellbeing
training strategy that aligns with the Service’s principle of workforce
progression to ensure the Service has the appropriate competencies.
18. To establish and champion an effective communications strategy that
promotes a positive health, safety and wellbeing culture which
integrates in all aspects of Service activities, including but not limited to
time critical safety information, newsletters and operational updates.
Ensuring professional knowledge is disseminated in a way that is
understood by a range of parties to provide the most effective and
useful manner to the benefit of the individuals and the Service as a
whole.
19. To manage, prepare and monitor the health, safety and wellbeing
revenue budget, reviewing the budget and reporting direct to the
finance department, in the role as final signatory, and ensuring
expenditure is kept within agreed limits.
20. To collaborate with the Services’ insurance and legal providers to
monitor, review, report and proactively reduce the incidence of
accidents and accident claims, with the aim of limiting the associated
financial impact on the Service.
21. To scan the environment in search of legislative changes and
continuous improvement to ensure Service policies and procedures
reflect the requirements of these changes and are suitable for purpose.
22. To constantly review opportunities to improve the performance of the
Health Safety and Wellbeing Team in a cost effective way.

GENERAL DUTIES

1. To impart day to day management and leadership of the health and
   safety team by establishing priorities, through co-ordination of work
   activities and monitoring the standards and quality of outputs.
   Regularly travelling throughout the Service area to quality assure the
   effectiveness of the works completed by team members to confirm
   compliance with statutory bodies.
2. To review annual performance and prepare annual report of accidents,
   near miss events, team performance and any other matters of health,
   safety and wellbeing for the director, SMT, Fire authority and on the
   instigation of new or updated processes.
   Date JD Revised: Feb 2020
3. To travel to a range of sites to provide accurate professional advice to
   employees, contractors and members of the public during SWFRS
   events held on station and on third party sites to ensure the South
   Wales Fire and Rescue Service Fire Authority discharges their
   statutory duties.
4. To attend and monitor operational incidents and exercises when
   required and provide confidential Health, Safety and Wellbeing advice
   to members of the Service as where appropriate, to coordinate the
   mitigation of risk for the prevention of accidents; often in a fast
   developing situation where the full risk is frequently unknown.
5. To hold extended previous formal training, to postgraduate degree or
   equivalent professional qualification level, plus training or experience in
   the application of the knowledge to the specific requirements of the job.
   Extensive experience in the relevant areas of work, ensuring ongoing
   development and CPD in line with specific health and safety
   professional memberships, e.g. IOSH.
6. To provide, where practicable, IOSH registered training as and when
   required within the Service or Technical Proposal Instructions TPI;
   successfully evaluating competency of candidates to IOSH standards
   to ensure the Service maintains its registered status, in line with IOSH
   Code of Conduct.
7. Undertake Marking of IOSH Assessments/Projects as a registered
   competent tutor/examiner, in line with IOSH Requirements and Code of
   Conduct
8. To oversee all aspects of the disclosure service with regards to health
   and safety issues e.g. litigation claims, department of work and
   pensions awards, etc. and liaise as appropriate with the relevant
   organisations.
9. To assist in the development of the directorate and corporate plans in
   respect of health and safety risk management to meet the achievement
   of the organisational objectives and develop departmental/team plans
   to support these.
10. To monitor, review and maintain a robust up to date portfolio of risk
    assessments. Support staff responsible for compiling risk assessments
    to ensure the appropriate control measures are in place and the known
    risk is as low as reasonably practicable.
11. To develop, procure and maintain robust, automated and functional
    systems that maximises the use of technology to deliver an effective
    self-service health and safety provision e.g. automated H&S accident
    Date JD Revised: Feb 2020
    report forms, library of health and safety publications, library of risk
    assessments etc.
12. To undertake and oversee the annual personal appraisals and
    personal development of Health Safety and Wellbeing team members;
    enabling them to meet changing demands placed on the team and deal
    with any issues that arise and support individual requirements.