Hospital Supplies Co-ordinator

at  Spire Healthcare

HOSPITAL SUPPLIES CO-ORDINATOR | SPIRE MURRAYFIELD HOSPITAL - EDINBURGH | FULL TIME | PERMANENT

Spire Murrayfield Hospital is looking for a Hospital Supplies Co-ordinator to co-ordinate and control the supply of all stock and supplies to the hospital departments ensuring the timely delivery, accurate and efficient processes achieving company KPI measures. Ensuring stock levels are adequate for the business department and reviewed regularly for opportunities. Liaising with both the National Distribution Centre (NDC) and external suppliers as required.

• Day-to-day management and supervision of the Stores Assistants
• Daily stock control and monthly / quarterly stock takes
• Order all stock and non-stock items for all departments to be delivered from the NDC, or appropriate approved external supplier in line with supply management processes and procedures
• Receive delivery of stock from each vendor, ensuring correct administration on SAP and in paper form for robust audit trails matching the goods to the PO and raising and resolving queries
• Distribute stock/non stock items to departments
• Arrange for returns and credit notes where applicable
• Review Consumable, Prosthesis (Stock and Consignment) and Stationery stock lines regularly to ensure appropriate Par levels in conjunction with Departmental Managers to reflect changes in Clinical Practice and in line with appropriate KPI stock days
• Continuously review stock for rotation ensuring obsolescence is minimised and actioned where appropriate in line with company policy, to ensure out-of-date stock is never used
• Carry out daily top up counts to replenish stock from the NDC (and external vendors) and place on order, notifying any back orders and liaising with staff for alternatives
• Ensure an organised and safe work environment with row/bins labelled for all areas and work with staff to modify to needs and stock arranged accordingly
• Liaise with Prosthesis reps ordering and advising stock issues, maintaining par levels per consignment agreement and reconciling to systems
• Booking medical reps attendance for cases at the request of consultants
• Work with vendors and clinical staff to arrange/book/and receive in loan kits for upcoming procedures
• Attend the Theatre planning meeting to ensure ordering according to theatre lists
• Process RTPs for all areas of the hospital
• Manage stores stock stationery orders to appropriate levels
• Raise capital orders following an Approved CEA request on behalf of the Finance Manager
• Review the GNRI report regularly with the Stores Manager
• Review and action the PO report in a timely manner