Housing & Logistics Coordinator

at  DPR Construction

Job Description
Housing & Logistics Coordinator
DPR Construction is a forward-thinking international general contractor and construction manager, specializing in technically complex and sustainable projects for the advanced technology/mission critical, life sciences, healthcare, higher education, and commercial markets. Founded in 1990, DPR Construction is a privately held, employee-owned company that has grown to a multi-billion-dollar organization with offices and more than 9.000 employees around the world.
DPR Europe is well-established on the European market in the construction of data centers since several years. Besides having the European Head Quarter in Amsterdam, the Netherlands, DPR is operating currently in Germany and Switzerland with projects located in both countries.
The Housing & Logistics Coordinator is responsible for facilitating all aspects of employee (and potentially family) relocation, including the initiation and coordination of short- & long-term car hire and accommodation arrangements (apartments, hotels) for those moving between countries for work. Ad-hoc travel arrangements for employees are coordinated closely with our external travel vendor. They collaborate with corporate services and construction teams throughout Europe.
We are looking to employ a self-driven, hands-on person who loves to work in an international, diverse environment and wants to become an integral part of our amazing People Practices team. As we expand our business in Europe, there’s a lot to manage. We’ll need to prioritize tasks, provide oversight, and keep employees engaged while guiding them through these challenging times. The location of this position can be either in the Zurich office or in the Frankfurt/Main office.

Roles and responsibilities

• Setting up / building out an accommodation portfolio in existing or new project locations – including all aspects such as agreements & service contracts, utilities, furniture
• Maintaining EU wide portfolio, including administration
• Assisting with all aspects of accommodation requirements and maintenance in the countries in which DPR operate, including employee queries and coordination with third parties (agents, cleaners, maintenance etc)
• Setting up and maintaining EU wide arrangement with a strong provider regarding short- & long-term hire cars and related aspects such as insurances
• Liaising with third parties and suppliers to secure optimum solutions for housing and transportation the business and employees
• Maintaining relationships with third parties and dedicated account managers
• Aligning mobility with DPR strategy, regular review and recommendations for the benefit of the business and employees
• Improve and maintain company and employee policies and guidelines and ensure these are available, understood and adhered by relevant parties
• Initial go-to for DPR employees and third parties on housing and logistic matters
• Align with F&A and third parties in respect of F&A structure (cost codes/recharges) to optimise internal F&A processes, data and reporting
• Coordination with F&A in respect of monthly rental payments, deposits and monthly reporting
• Manage general administration and reporting

Competencies

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

• Embraces DPR’s Core Values (Integrity, Enjoyment, Uniqueness and Ever Forward)
• Ability and desire to thrive in a young company, which is lighter on typical corporate structures, and in an international, diverse environment.
• Passion for delivering internal services with an employee centric approach
• Strong focus on cooperation, and analytical and practical approach to problem solving
• Excellent listening skills and strong communication skills in English and German
• Ability to create and support team morale
• A strong work ethic and a “can-do” attitude
• Ability to multi-task with time management and organisational skills
• Creative out of the box thinker

Desired skills & experience

• Minimum of 1 year experience in Housing & Logistics / Mobility & Fleet coordination or in a similar role
• Experience with German and/or Swiss suppliers (agencies, relocation companies, utility providers), and processes
• Languages: fluent German and English (written/orally) are required
• Proficient computer skills in MS Office software, and similar
• Work experience in international companies

Our offer

• Great opportunity within a continuously developing business which offers possibilities for your growth and development
• Flat organization with short decision paths
• Dynamic, innovative work environment and a fantastic international team
• Permanent contract with a competitive salary package
• Employee Benefits as 30 days of vacation per calendar year, trainings, gym reimbursement, employee assistance program and more

Our Contact
Interested? Let’s build great things together!
We are looking forward to receiving your application via our application system (Workday). To apply, please click the button “Apply” down below. Please send us your CV in English.
In case of any questions, please do not hesitate to reach out via e-mail to
EuropeRecruitment@europe.dpr.com
, we are looking forward to getting to know you.
DPR has been nationally recognized for its strong company culture, based on a well-defined purpose “We Exist to Build Great Things,” and four core values: integrity, enjoyment, uniqueness and ever forward. A flat, title-less organization that empowers people at all levels to make decisions, DPR ranked on FORTUNE’s “100 Best Companies to Work For” list for five consecutive years. For more information, visit
http://www.dpr.com

Roles and responsibilities

• Setting up / building out an accommodation portfolio in existing or new project locations – including all aspects such as agreements & service contracts, utilities, furniture
• Maintaining EU wide portfolio, including administration
• Assisting with all aspects of accommodation requirements and maintenance in the countries in which DPR operate, including employee queries and coordination with third parties (agents, cleaners, maintenance etc)
• Setting up and maintaining EU wide arrangement with a strong provider regarding short- & long-term hire cars and related aspects such as insurances
• Liaising with third parties and suppliers to secure optimum solutions for housing and transportation the business and employees
• Maintaining relationships with third parties and dedicated account managers
• Aligning mobility with DPR strategy, regular review and recommendations for the benefit of the business and employees
• Improve and maintain company and employee policies and guidelines and ensure these are available, understood and adhered by relevant parties
• Initial go-to for DPR employees and third parties on housing and logistic matters
• Align with F&A and third parties in respect of F&A structure (cost codes/recharges) to optimise internal F&A processes, data and reporting
• Coordination with F&A in respect of monthly rental payments, deposits and monthly reporting
• Manage general administration and reportin

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

• Embraces DPR’s Core Values (Integrity, Enjoyment, Uniqueness and Ever Forward)
• Ability and desire to thrive in a young company, which is lighter on typical corporate structures, and in an international, diverse environment.
• Passion for delivering internal services with an employee centric approach
• Strong focus on cooperation, and analytical and practical approach to problem solving
• Excellent listening skills and strong communication skills in English and German
• Ability to create and support team morale
• A strong work ethic and a “can-do” attitude
• Ability to multi-task with time management and organisational skills
• Creative out of the box thinke