HR Administration Assistant

at  Tameside and Glossop Integrated Care NHS Foundation Trust

SECTION 1- MAIN RESPONSIBILITIES: 1. To be first line point of contact for face-to-face, email or telephone HR queries, to deal with personally or to escalate to the Assistant HR Business Partner / HR Business Partner if required.2. To communicate accurate low level HR related information and advice to staff, managers and members of the public in a courteous and professional manner.3. To provide an efficient HR administrative service to the relevant Assistant HR Business Partners/HR Business Partners advise on the Trusts HR policies and relevant paperwork/documentation.4.
To be responsible for drafting basic Contracts of Employment to send to the successful candidate, based on the relevant terms & conditions of service.5. To complete allocate standard Divisional Management Team meeting reports and take notes of meetings (Staff Partnership, HR DMT) on a monthly.6. To provide general administrative support to the HR team where necessary.7. Where appropriate, to provide references or To Whom it May Concern letters on request for members of staff for employment, housing or immigration purposes, escalating to a senior HR colleague for guidance if necessary.8.
To provide administrative support to the monthly Staff Partnership Forum, this includes note taking.9. Coordination of management of HR training prospectus, includes communicating dates, updating prospectus, coordinating feedback, meet, booking of rooms etc.10.Project support of Policy Development, includes making amendments to policies, circulating to staff side colleagues and management, updating policy development schedule for monthly HR DMT etc.11.Administration of standard reports for HR Business Partner.12.To support HR Business Partner with management of sickness absence, includes scheduling dates for meetings, drafting template letters etc.13.Administration of Job matching process, includes keeping the spreadsheet up to date, dates for panels, updating of forms, preparing job descriptions etc.14. To collect, open and distribute the post on daily basis. SECTION 2- KNOWLEDGE AND SKILLS1.
Excellent communication skills, in order to convey information to staff, managers and members of public, some of which may be unwelcome.2. To be able to deal with a busy workload with various conflicting priorities. To be able to manage own workload to ensure that all aspects of the role are fulfilled efficiently and effectively.3. Understanding of the main principles of HR polices and procedures, well enough to be able to advise others, and to train new staff if necessary.4.
Understanding of NHS terms & conditions for all staff groups, including Agenda for Change and Medical & Dental. To be able to draft contracts based on information taken from these terms & conditions.5. Ability to type and use IT systems such as Word, Excel and Outlook is essential. The ability to use internet sites such as NHS Jobs, ESR (in house payroll system)will be required, as well as the ability to use complex databases where necessary

Please refer the Job description for details