HR Administrator

at  Applus

Company Bio:
Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.
Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.
Together beyond standards.
Position Purpose:
The overall duty of this position is to support the day-to-day operations of the Human Resources department. The HR Administrator will work closely with Operational Management staff to ensure all training, orientation, onboarding, certifications and data is collected and processed in alignment with company policies and procedures.
This position is on a temporary full-time bases until December 31, 2024 with the possibility of extension.

Duties and Responsibilities:

• Oversees and maintains the administrative processes for all personnel including collecting and auditing required paperwork for payroll processing.
• Ensures accurate and timely data entry for payroll purposes.
• Conducts regular audits to ensure employee records are in compliance with corporate policies.
• Processes driver’s abstracts requests in accordance with the corporate Driving Policy.
• Initiates IT setup and hardware requests.
• Collects and maintains technical certifications for office staff.
• Completes employment verification as requested.
• Coordinates travel and accommodation bookings for management staff.
• Prepares purchase order requests.
• Develops strong working relationships with colleagues, staff, and third parties, including union representatives and key vendors.
• Assists with or leads ad hoc projects such as company social functions or continuous improvement initiatives.
• Develops HR reporting as required.
• Maintains inventory and order supplies - office, kitchen, stationary, including business cards and corporate stationary in a cost-effective manner.
• Maintains fax and postage machines.
• Organizes collection, distribution and dispatch of all incoming head office email queries and faxes.
• Maintains employee phone lists and updates as necessary.
• Coordinates accommodations and catering for various functions as required.
• Assists the President and Senior Management team with administrative duties as requested.
• Adheres to organizational policies and procedures, including but not limited to Applus
• Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary.

Knowledge and Skills:

• Firmly adheres to the values and ethics of Applus. Exhibits honesty, discretion, confidentiality, and sound judgment.
• Strong working knowledge of human resources and labour relations practices.
• Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
• Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.
• A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
• Have the ability to establish and maintain effective and professional relationships with other management staff, employees, and the general public.
• Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with minimal supervision.
• Ability to problem solve including identifying issues and finding a resolution in a timely manner.
• Ability to excel in a team environment.
• Strong computer skills in MS Office and other software applications.

Education and Work Experience:

• College Diploma in Human Resources or related field.
• 1-2 years’ experience in Human Resources. HR students are also welcomed to apply.
• Experience in a unionized/labour relations field and in the oil and gas field is an asset.
• Equivalent industry experience combined with other formal training and accreditations may be accepted.

Working Conditions:

• The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
• The work is primarily sedentary.
• The noise level in the work environment is usually quiet to moderate.
• Work outside of normal business hours will be occasionally required.
• Overtime required during the week and weekend with work volume.
• Ability to be flexible with work schedules and respond to requests without advance warning or notification.
• Occasional to frequent travel will be required within Canada.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

• Oversees and maintains the administrative processes for all personnel including collecting and auditing required paperwork for payroll processing.
• Ensures accurate and timely data entry for payroll purposes.
• Conducts regular audits to ensure employee records are in compliance with corporate policies.
• Processes driver’s abstracts requests in accordance with the corporate Driving Policy.
• Initiates IT setup and hardware requests.
• Collects and maintains technical certifications for office staff.
• Completes employment verification as requested.
• Coordinates travel and accommodation bookings for management staff.
• Prepares purchase order requests.
• Develops strong working relationships with colleagues, staff, and third parties, including union representatives and key vendors.
• Assists with or leads ad hoc projects such as company social functions or continuous improvement initiatives.
• Develops HR reporting as required.
• Maintains inventory and order supplies - office, kitchen, stationary, including business cards and corporate stationary in a cost-effective manner.
• Maintains fax and postage machines.
• Organizes collection, distribution and dispatch of all incoming head office email queries and faxes.
• Maintains employee phone lists and updates as necessary.
• Coordinates accommodations and catering for various functions as required.
• Assists the President and Senior Management team with administrative duties as requested.
• Adheres to organizational policies and procedures, including but not limited to Applus
• Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary