HR Administrator

at  HMV Engineering

The ideal HR Administrator will have a solid understanding of generalist HR functions, strong organisational and problem-solving abilities, and a customer-centric approach. They should be detail-oriented, adaptable, and committed to providing excellent service to internal stakeholders.

Responsibilities:

• Assist with the day-to-day operations of the HR function, including scheduling and confirming appointments, meetings, and HR events.
• Support the onboarding process for new hires, ensuring all necessary paperwork is completed and processed.
• Maintain and update employee records, ensuring data integrity across HR systems.
• Manage and maintain the company’s leave management tool, ensuring accurate tracking and recording of employee leave. Update the tool with any changes to leave policies or employee information.
• Assist in the preparation of HR reports and metrics.
• Provide support to employees on HR-related topics such as annual leave, compensation, and resolving any issues that may arise.
• Process all personnel documentation, ensuring accurate capture of employee movements and compliance with company procedures.
• Produce employee contracts, reference letters, and other supporting documentation.
• Issue contracts of employment to successful candidates and schedule inductions.
• Liaise and collaborate with the HR team to contribute to the department’s operational efficiency. Suggest HR processes and policies that optimize efficient service delivery to employees and department managers.
• Code invoices to appropriate cost centres in line with internal budgeting procedures.

KEY REQUIREMENTS:

• 5+ years of experience as an HR administrator in a fast-paced environment.
• Strong data entry and records management skills
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office applications.
• Strong attention to detail and ability to follow processes.

• Assist with the day-to-day operations of the HR function, including scheduling and confirming appointments, meetings, and HR events.
• Support the onboarding process for new hires, ensuring all necessary paperwork is completed and processed.
• Maintain and update employee records, ensuring data integrity across HR systems.
• Manage and maintain the company’s leave management tool, ensuring accurate tracking and recording of employee leave. Update the tool with any changes to leave policies or employee information.
• Assist in the preparation of HR reports and metrics.
• Provide support to employees on HR-related topics such as annual leave, compensation, and resolving any issues that may arise.
• Process all personnel documentation, ensuring accurate capture of employee movements and compliance with company procedures.
• Produce employee contracts, reference letters, and other supporting documentation.
• Issue contracts of employment to successful candidates and schedule inductions.
• Liaise and collaborate with the HR team to contribute to the department’s operational efficiency. Suggest HR processes and policies that optimize efficient service delivery to employees and department managers.
• Code invoices to appropriate cost centres in line with internal budgeting procedures