HR Administrator

at  Kinly

Role: People Administrator
Contract Type: Permanent / Full-time
Salary: £25,000 - £28,000 (dependent on experience), plus company benefits
Location: Sunbury upon Thames (hybrid arrangement allowing a mix of office/home working)
Kinly is a leading integrator of audio-visual and unified communications solutions, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.
As we continue to grow, an opportunity has arisen, working within our highly collaborative global team, to provide administrative support to the HR Team and first-line guidance and knowledge to the business to help deliver a high level of People service across the entire Kinly UK Regions.

SKILLS AND EXPERIENCE:

• Proven experience as a People Assistant / Administrator
• Strong administration skills and comfortable with data sets
• High level of confidentiality and attention to detail
• Organised and articulate
• Excellent interpersonal skills and strong verbal and written communication skills
• Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS
• Flexibility and a willingness to learn

• Provide administrative support to the People Business Partner and key senior managers for UK & Ireland covering elements such as awards, gifts and one-offs in relation to people and training events and processes
• Raise all employment references e.g., employment, tenancy etc.
• Organise and maintain up-to-date employee files
• Take ownership of ADP and system access
• Oversee probation review administration and tracking
• Oversee the people email inbox
• Create contracts, letters or addendums for review
• Monitor and collate new joiner reference requests and ensure they are returned & own the Right to Work process
• Monitor DBS, SC and BPSS applications
• Conduct exit interview follow-up meetings
• Update trackers e.g., payroll, starters and leavers
• Administer and update the SharePoint People site
• Liaise with IT & other key stakeholders in the business, as to ensure that internal systems and processes are kept in step with the People changes.
• Co-ordinate employee training initiatives and accurately record of completed training programmes
• Initiating onboarding surveys and administer the system
• Process immigration and visa applications and provide support to both line managers and employees