HR administrator

at  Lucy Group

Job Advert
Internal Job Title: Human Resources Administrator
Business: Lucy Group Ltd
Location: Oxford, with occasional travel to Thame
Job Reference No: 3484

KEY ACCOUNTABILITIES

These will include:

• Provide general administration support across all areas of HR
• Check and manage the HR Central inbox responding promptly to all queries
• Input pension details and coordinate with Finance
• Benefits administration
• Monitoring absence
• Coordinate the new starter and onboarding process, generating offer letters and contracts, references and DBS checks and obtaining right to work
• Manage the leaver process, including the exit questionnaires and setting up of exit interviews
• Supporting with family leave processes
• Respond to and request all references
• Follow up on all probationary periods
• Contract variation process including flexible working requests
• To help promote a self service approach to managers and employees, ensuring key information is in place on the local HR intranet pages and regularly updating these in line with service requirements.
• Design and update all forms associated with HR processes and in line with ISO requirements
• Support with the update of policies and procedures in line with current employment law and legislation
• Reviewing and updating HR processes when required
• Supporting with the salary review administration
• Managing and updating the Org charts
• Support with regular internal audits
• Responsible for updating and cleansing of the HR system, Oracle
• Provide system reports to managers and the wider HR team
• Keep all HR trackers up to date
• Support on processing the payroll activities across the group
• Support with employee relations administration and note taking
• Support the recruitment process in advertising roles and administering tests
• Undertake any other duties and responsibilities as required in order to maintain and/or improve the efficiency, quality and service

QUALIFICATIONS, EXPERIENCE & SKILLS

• Previous experience in HR administration
• Knowledge of HR best practice and processes
• Experience of running / supporting with payroll
• Broad working knowledge of HR Information Systems
• Strong working knowledge and experience of information data processing and record keeping
• Working towards a level 3 CIPD qualification is desirable
• Fluent in spoken English and adept at written skills in English.
• Excellent attention to detail and organisational skills
• Competent in Microsoft Outlook, Word, Excel, Powerpoint and Visio

To be responsible for providing first line HR Administration support to all Lucy Group businesses. As a HR Administrator you will support with the operational administration HR activity from the central HR department in Oxford, providing support to employees, managers and the wider HR team.
Ensure all HR transactional activity across the group is controlled, maintained and managed to completion in an accurate and timely manner. Providing an excellent customer service approach to the business.