HR and Office Administrator

at  Transmec UK Ltd

We have a fantastic opportunity for a HR and Office Administrator to join our team based in at London Gateway in Corringham. You will join us on a full time permanent basis and in return, you will receive a competitive salary plus benefits.
Transmec Group is the transport and logistics company created by more than 170 years of passion and dedication from the Montecchi family.
Over the years, we have used our knowledge and expertise to deliver customised solutions that not only meet, but exceed the specific needs of our customers “Our mission is to become a strategic partner for companies and to increase their brand value through logistics and transport.”

ABOUT THE HR AND OFFICE ADMINISTRATOR:

As our HR and Office Administrator, primarily your daily responsibilities is to provide administrative support and assistance to the HR department and other business areas. This a unique role for a person who is looking for a variety where you can develop.

• Prepare documentation relating to the whole employee life cycle in line with data protection requirements, to ensure accurate, easily accessible data such as recruiting, employee on boarding, ), pre-employment checks - Reference requests, check right to work and assisting in process DBS checks. Training and development, exits interviewing. Prepare maternity and paternity leave letters, processing leavers, assist with monitoring probationary periods. To prepare letters for probations reviews, investigations, disciplinary, grievance, resignations, and other letter preparation when required
• To Maintain HR systems to ensure holiday and absences are recorded and assist with reporting when required, to keep the system up to date, recording with new starts and leavers accordingly. Support users who use the system.
• Manage queries and requests that come through to the HR team, assist with reporting and audit preparation;
• Assist colleagues to develop and improve HR systems, providing advice/training to users and assisting with data migration where required. Assistant the HR and compliant manager when required.
• To assist with shortlisting candidates with the line manager and assisting with the end to end recruitment, advertising, shortlisting, telephone interviews, face to face interview ( if required)
• Scheduling appointments/meetings/interviews when required
• Conduct inductions with new employees
• Filing ensuring employee files are updated. Any other administrative support ensuring high levels of accuracy at all times. Answering basic employee queries
• Supporting on HR projects
• Liaising with the payroll department with new starter and leaver information
• Support for Line Managers in managing staff
• Taking meeting minutes when required, type up minutes and ensure they are signed by all parties.
• Chase outstanding documents from employees and line managers
• Assist the HR team and management when required.