HR Coordinator

at  Goodwill Industries of Hawaii Inc

JOB DESCRIPTION

Job Title: HR Coordinator
Division: Administrative Services
Department: Human Resources
Reports To: HR Manager
FLSA Status: Non-Exempt

SUMMARY

The Human Resources Coordinator helps with the implementation of services, policies, and programs working closely with the all individuals within the HR Department as they help to coordinate onboarding of new employees and provide administrative assistance in other areas needed. The HR Coordinator reports to the HR Manager.
This Human Resources Coordinator position will assist with onboarding of new hires, recordkeeping, employee orientation, training logistics and recordkeeping; survey and audit requests, maintaining employee files and the HR information system; and assisting with the day-to-day efficient operation of the HR office.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Responsible with administering conditional offer of employment and the pre-employment process by contacting applicant to collect all related documents, scheduling drug testing and assessments and checks references and employment verifications.
Assists with New Hire Orientation.
Retrieves voice mail from the general mailbox and distributes messages to appropriate staff. Returns calls to donors asking for information.
Performs variety of clerical/administrative duties for the HR department to include maintaining HR Calendar, assisting with audits, maintaining/tracking tasks, filing documents into personnel files and ordering office supplies for Human Resources Department.
Maintains HRIS database by inputting employee information such as personal data, attendance, performance reviews, training, and other related information. Maintain job description database. Assist with maintaining affirmative action and applicant tracking database.
Compiles data from personnel records and prepares HR reports.
Responds to employment verification, unemployment, and past employment verification requests from government agencies and employees.
Acts as backup for the HR office when other staffs are on leave.
Assists with screening applications, phone screens applicants, coordinates and inputs applications into applicant tracking database/tracks applicant status as needed.
Attends job fairs on an as needed basis.
Assists with research and special projects as needed.
Assists in the evaluation of HR processes to streamline and improve process efficiency.
Provides high-level confidential support to the Human Resources Department and organization, including handling and maintaining confidential information and documents on a daily and on-going basis. Executes “Need to Know” information exchange and communications as appropriate.
Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance coming to his/her attention to facilitate prompt corrective action as appropriate.
Maintains a favorable working relationship with all other employees to foster and promote a cooperative and harmonious working climate, which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness.
At all times projects a favorable image of GIH to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor.
Embraces organizational Mission Statement and Core Values. Follows HR Department Mission statement.
Works effectively in a team environment and is an active contributing team member.
Maintains excellent attendance.
Responsible for awareness of and adherence to all company and safety policies and procedures.
Performs other related duties as required and assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); and one to two year’s related experience and/or training or equivalent combination of education and experience. Previous experience and education in human resources highly desired.

LANGUAGE SKILLS

Must have excellent communication skills and be able to relate well with all employees and team members. Ability to read, analyze, and interpret common journals, reports, and other documents. Ability to respond to common human resources inquiries from employees and managers or members of the business community. Ability to effectively present information to employees.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

COMPUTER SKILLS

Intermediate to advance proficiency in MS Office, Word, Excel, PowerPoint, Outlook. Proficiency with email, internet, and relational databases required. Able to accurately type up to 45 wpm.

This position has no supervisory responsibilities.