HR Coordinator

at  OBrien Recruitment

Are you an experienced HR professional ready to take on a dynamic and impactful role? We are excited to announce an opportunity for an HR Coordinator position on a 3 month contract basis. Join this team and be a vital force in driving human resources initiatives, fostering a positive work culture, and contributing to the success of this organization. Please see the requirements and responsibilities for this role below:

Requirements:

• HR Certificate or HR Diploma
• 1-3 years’ experience in HR Administration – essential
• 1-3 years’ experience working with HR systems (preferably CRS)

Responsibilities:

• Update employee files and continuously keep track of employees’ detail changes including the removal of terminated employees’ files
• Support the HR department with effective logistical management and preparations for meetings and HR related events
• Attend meetings and workshops in order to take minutes and store them accurately
• Assist with the preparation of HR correspondence and forms for the department
• Perform record keeping and coordinating functions (eg. scheduling, photocopying, collating, data entry, verifying, etc.) for purposes of supporting the department
• Conduct background checks on - shortlisted candidates
• Arrange all recruitment related travel bookings for candidates
• Compile interview packs for scheduled interviews
• Prepare the new-joiner starter packs for all new joiners
• Organise all training events’ logistics for the company
• For internal training – secure a meeting venue; arrange refreshments and stationery when necessary
• Ensure that HR staff diaries are kept up to date
• Arrange all travel bookings for the HR team timeously and efficiently
• Process HR payments timeously and ensure that there are no outstanding invoices
• When capturing invoices, ensure budget spending is within the required limits and advise GM HR of the potential overspend on those budget line items
• Monitor the HR Communication mailbox, receive and log queries, and escalate to relevant HR staff on a daily basis

• Update employee files and continuously keep track of employees’ detail changes including the removal of terminated employees’ files
• Support the HR department with effective logistical management and preparations for meetings and HR related events
• Attend meetings and workshops in order to take minutes and store them accurately
• Assist with the preparation of HR correspondence and forms for the department
• Perform record keeping and coordinating functions (eg. scheduling, photocopying, collating, data entry, verifying, etc.) for purposes of supporting the department
• Conduct background checks on - shortlisted candidates
• Arrange all recruitment related travel bookings for candidates
• Compile interview packs for scheduled interviews
• Prepare the new-joiner starter packs for all new joiners
• Organise all training events’ logistics for the company
• For internal training – secure a meeting venue; arrange refreshments and stationery when necessary
• Ensure that HR staff diaries are kept up to date
• Arrange all travel bookings for the HR team timeously and efficiently
• Process HR payments timeously and ensure that there are no outstanding invoices
• When capturing invoices, ensure budget spending is within the required limits and advise GM HR of the potential overspend on those budget line items
• Monitor the HR Communication mailbox, receive and log queries, and escalate to relevant HR staff on a daily basi