HR - HR Administrator - 36 hours

at  Ayrshire Hospice

Main Responsibilities

• Managing the administration of the employee lifecycle across the entire organisation
• Constantly reviewing established processes and procedures to ensure that they are effective, streamlined and ‘make sense’
• Working closely with HR Partners, ensuring that the entire team is running efficiently
• Managing mailboxes and dealing with all initial queries either directly or escalating them to the relevant person
• Supporting the organisation at external events to promote staff and volunteer opportunities
• Assist and perform HR activities to provide support across the business.
• Maintain and process accurate and complete HR and employee records while using and developing our HR systems.

Person Specification

Education / Qualifications

• Qualification in HR or administration - D
• Higher National Certificate qualification or SVQ Level 3 in Customer Service or equivalent, however relevant experience in a similar role is acceptable - D
• Evidence of continuing professional development - D

Knowledge/Experience

• Proven experience in an HR/Administration role - D
• Knowledge of UK employment legislation and best practices - D
• Proficiency in HR software and Microsoft Office - D

Ability/Skills

• Strong organisational and time management skills, with the ability to prioritise tasks effectively - E
• High level of discretion and ethical approach to HR - E
• Ability to work independently and as part of a team - E
• A positive ‘can do’ enthusiastic attitude, good judgement, and logical thinking - E
• Strong prioritisation skills with the ability to manage workload independently - E
• Well-developed interpersonal and facilitation skills, with ability to develop and sustain effective working relationships with staff at all levels of the organisation - E

Personal Qualities

• Strong values-led person who is motivated by doing the right thing - E
• Flexible approach - E
• Self-confident, self-reliant and decisive - E
• Be comfortable working under pressure - E

• Managing the administration of the employee lifecycle across the entire organisation
• Constantly reviewing established processes and procedures to ensure that they are effective, streamlined and ‘make sense’
• Working closely with HR Partners, ensuring that the entire team is running efficiently
• Managing mailboxes and dealing with all initial queries either directly or escalating them to the relevant person
• Supporting the organisation at external events to promote staff and volunteer opportunities
• Assist and perform HR activities to provide support across the business.
• Maintain and process accurate and complete HR and employee records while using and developing our HR systems