HR OFFICER DUO (M/F/X) – BRUSSELS – MSF BELGIUM

at  MDECINS SANS FRONTIRES ARTSEN ZONDER GRENZEN

DÉTAILS DE L’ANNONCE

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://www.msf-azg.be/fr/job/hr-officer-duo-0
Lieu de l’emploi : Brussels / Belgium
Type d’emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 19/04/2024
Date limite : 02/05/2024

REQUIREMENTS

Education & Experience

• Minimum 2 years of professional experience with MSF within our countries of operations, at least 1 year in HR and 1 year in a coordination position

Competencies

• IT competencies: Word and Excel indispensable. WeDoo & Homere
• Strategic vision
• Analytical spirit
• People Management
• Teamwork
• Leadership
• Planning and organisation
• Stress management

Languages

• Fluent in French and English (written and spoken)
• Arabic is an asset

1. Definition of operational HR Demand in the HR Department

• Manage the organic growth: new post validation, exceptions management, etc.
• During the ARO (Annual Review of Operations) process, support the missions in the elaboration of the Annual Detachment Plan and the Annual Training Plan

1. Matching process and Mobility

• Take part in the International Mobile Staff (IMS) selection for the missions according to the defined frame for the matching process
• Monitor the quality of the use of HR for the movement and the adequacy of resources with the project(s)/mission(s). Participate to common efforts needed for the institution to create a healthy HR pyramid in terms of positions in our projects
• Mobilize the projects teams to provide an HR demand which is clear, precise, complete, quality-driven and predictable. Vacancy on time, Wedoo clean, documents updated on OOPS/I drive. Supervise the quality of set up in the mission (coordination and project)
• Manage the Departure Form (DF) and Welcome Back file (WBF) in Wedoo
• Manage exception and specific case management for IMS (families, exception on Ccmp&Ben, etc.).
• Follow and manage the early returns and ensure the link with the Staff Health Unit when it comes to IMS health
• Ensure the planning for briefing and debriefing and that mission Coordinators are briefed and debriefed accordingly
• Be the cell referent for the follow up of Locally Hired Staff (LHS) detachment

1. Coherence and quality of administrative management

• Ensure that decisions applying to employees take into account legal requirements and good HR management principles
• Together with the HRO (according to the topic), support and guide missions in implementing the new policies (from HQ to Field)
• Steer the HR Coordinator (HRCo) towards an optimal management of HR information tools (Homere, Wedoo,…) and their use as a management tool
• Ensure the quality of the Homere and Wedoo databases
• Follow the good implementation of HR insurances in missions

1. Legal management

• Ensure support for the management of the punctual legal cases, together with the Legal Department
• Support Coordination teams on legalizations (MSF registration, Power of Attorney, etc.)

1. Team Management

• Ensure the empowerment of HR chain in Behaviour management
• Ensure that MSF values are appropriated and respected in missions
• Play a key role in the resolution and/or management of conflicts
• Support Coordination on team management

1. HR Eprep

• Support the mission in the definition of the mission’s Red Organigram
• Guide the mission to build the necessary back up for the staff embedded in the Red Organigram

1. Formative supervisor of the HRCos

• Frame, support, follow and develop HRCo competencies, together with the HRO, and with the career manager/pool manager who has identified the areas of development and this in the specific frame of formative supervision

1. Various

• Ensure the needed Field visit in the supported missions and the related feedback to Pool Managers
• Get involved in vertical files upon request from the CO and/or the Head of Field HR
• According to availability, experience, and/or affinity, may play the role of referent or key user in certain fields (Homere, WeDoo, …) for the rest of the team
• Participate actively in platforms (cell meeting, HRO platform, HR department, HRCo Gathering, ARO and Project Intention, Quarterly Monitoring Meeting, B&O, etc.)
• Be the backup of the HROs upon request and according to availability/workload
• Co-present training sessions (HR Onboarding & HR Foundations & AHRMC)