HR/Payroll Assistant - SHAW CENTRE

at  Aramark

JOB DESCRIPTION

We are looking for a self-motivated Human Resources Assistant to support our HR department and Managers in the Shaw Centre business location. This role will provide support to the daily operations of the HR thereby contributing to the efficient and professional delivery of HR programs, processes and services across the organization. This is an excellent learning opportunity for candidates interested in pursuing a career in human resources.
This position is a 12-month contract with potential of going permanent.

QUALIFICATIONS

• Bachelor’s degree in human resources or related field, HR designation an asset
• Overall 1-2 years HR experience
• Strong knowledge of current legislation in ESA, Human Rights Act, Occupational Health & Safety Act
• Results oriented with an ability to simplify complex information
• Able to leverage and synthesize data/analytics and develop insights
• Creative problem solver
• Excellent communication skills, both orally and in writing, ability to work effectively with individuals at all levels of the organization
• Excellent judgement
• Proficiency in Microsoft Office: Excel, Word, PowerPoint
• Ability to manage multiple priorities, meet deadlines; strong project and change management skills, organized and able to prioritize according to business needs
• Working knowledge of Human Resources information systems
• Ability to work independently, managing multiple projects and priorities simultaneously

The successful candidate will report to the HR Manager, and will be responsible for a range of activities including the following:

• Handle general HR inquiries related to corporate policies and procedures, employee benefits, leave plans, leave of absences, collective agreements, discipline, HR legislation, etc.
• Prepare employee internal offer letters for promotions, lateral moves, transfers, leaves of absences, layoffs, employment and salary verification letters etc.
• Work with managers to update and store job descriptions.
• Coordinate status changes in the HRIS in consultation with relevant department heads
• Support managers with candidate screening, hiring, onboarding and orientation
• Development and maintenance of the HR Master Tracking tool for HR
• Provide support to managers for the management of all leaves of absence including non-occupational disability leaves. This will include all correspondence with employee, union, third party adjudications and the return-to-work process.
• Leading employee Engagement initiatives such as Take Your Kids to Work Day and Aramark Building Communities Days and so on
• Participating in the Joint Health & Safety Committee
• Perform payroll functions such as timecards adjustments, vacation and absence entry, run reports for reconciliation
• Support any project work or other duties as assigned from time to time

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.