HR & Payroll Coordinator

at  The Alinea Group

Description
The Alinea Group is looking for a Bilingual Human Resources Coordinator to join the team in Chicago. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most successful candidates will have a proven track record of problem-solving, enjoy a challenge, and be self-motivated. This role reports to the Human Resources Director and is responsible for supporting the HR team.

Requirements

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Strong organizational skills
• Proven track record of able to keep deadlines
• Proficient with Google Sheets and Google products or similar software (Microsoft)
• One (1) or more years experience in related human resources positions
• Knowledge of employment-related laws and regulations
• Ability to manage and utilize HRIS systems
• Bilingual - Spanis

• Administration
• Assist operations with tracking of call offs, leaves, pto, etc
• Responsible for employee onboarding compliance including I9s, vaccinations and certifications.
• Ensure proper maintenance of employment files and other records personally in a detailed manner in the HRIS computer system.
• Responsible for onboarding of business team members including ordering business cards
• Responsible for maintenance of employees systems access including emails, email groups, slack, etc.
• Responsible for the maintenance of staff lockers
• Performs administrative skills such as typing, filing, copying and answering telephones and emails according to our company standards and in a in a timely manner
• Distribute daily incoming and outgoing mail
• Run daily, weekly and monthly reports from the HRIS system
• Send out monthly reviews through Paylocity/HRIS system
• Performing monthly, bi-monthly, and quarterly compliance audits
• Payroll + Benefits
• Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
• Responsible to organizing and distributing payroll and accounting checks to employees onsite
• Responsible for responding to W2 requests, wage garnishments and employment verifications
• Recruiting
• Assist recruiters with screenings, reference checks, scheduling interviews and job fairs.
• Pull targeted ads and reach out to job fair candidates
• Attend job fairs with recruiters, as needed
• Employee Engagement
• Responsible for employee recognition including milestones, anniversary gifts, etc.
• Responsible for hosting new hire orientation, in-person and virtually on a monthly basis
• Maintain and update all employee communications systems such as newsletter, bulletin boards, etc.
• Creating employee engagement plans, getting necessary budget approval and initiating activities
• Other
• Uses good judgment and maintain a high level of confidentiality and sensitivity
• All other responsibilities assigned by the Human Resources Director
• Engage in team meetings and projects
• Engage in strategic HR projects and meeting with stakeholders
• Learn from mentors at peer and leadership level
• Onsite 5 days per week (Flexible schedule)
• 40-50 hours per week

Requirements

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Strong organizational skills
• Proven track record of able to keep deadlines
• Proficient with Google Sheets and Google products or similar software (Microsoft)
• One (1) or more years experience in related human resources positions
• Knowledge of employment-related laws and regulations
• Ability to manage and utilize HRIS systems
• Bilingual - Spanish