HR Position Control Specialist

at  AgeCare

The Opportunity
AgeCare is looking for a HR Position Control Specialist to join our HR Corporate Services team. Reporting to Senior Manager, HRIS Systems, this position will maintain data integrity of the master rotations and ensure organizational process is adhered to for the position control processes. This role is responsible for oversight of all aspects related to position control, including position management, data integrity for the master rotations and validation of employee positions between the master rotations and HR Systems, Workday and UKG.
About Us
At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents’ homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long term care is more than just a job; it is a calling for many of us.

What You Will Do:

• Oversight of new positions and position changes in Workday and UKG; creating new positions job requisitions, job profile and the position set up in UKG.
• Liaison with executive management on approval of new positions in accordance with organizational accountabilities and budgets.
• Management of all aspects related to master rotations and position control; management and updating of master rotations and processing rotation change requests.
• Responsible for the management of data integrity for the master rotations; create job requisitions for all LOAs that are 60+ days, action data changes.
• Ensures validation of employee positions between the master rotations and HR Systems (Workday and UKG).
• Configure all new positions in Workday, including;
• Verification of funding and organization reporting structure with SVP HR and Finance
• Oversight of business processes related to maternity leaves and other employee LOA (ex. creation of temporary line during employee leave).
• Provide technical assistance, as required, for business processes involving position management.
• Work with management on project based initiatives related to position changes at the community level (in accordance with the health authority funding model and staffing plan).
• Maintain oversight of supervisory org charts and changes to reporting structures.
• UKG – Patterns
• Expert in the system setup and maintains oversight for accurate patterns.
• Maintain accurate employee record (remove terminated employees)

What We Offer:

• A competitive salary and benefits package.
• Diverse career experiences and opportunities for professional growth and development.
• Emphasis on work-life balance to support a healthy and fulfilling professional life.
• Access to technology, tools, and resources to enhance job performance and efficiency.

What You Bring:

• Education: Degree in Human Resources, Business Administration, Economics or a related field preferred.
• Experience: 3+ years of experience in related areas such as job classification and compensation, recruitment, selection, training, employee benefits, and/or equal opportunity compliance preferred.
• Experience in UKG and Workday preferred.
• Excellent proficiency in Microsoft Office Excel, Word, Outlook, and PowerPoint.
• Broad general knowledge of payroll, benefits, compensation programs and documentation.
• Knowledge of BC and Alberta employment standards, wage, salary, benefits, and pension laws and regulations an asset.
• Collective Agreement experience
• Excellent interpersonal and written / verbal communication skills.
• Self-directed and organized with effective time management skills.
• Ability to multi-task while effectively managing competing demands.
• Strong problem-solving skills.
• Team player with the ability to deliver quality customer service to all levels within the organization.
• Strong time management skills to deal with multiple time sensitive issues and the ability to work in a lean, fast-paced, dynamic work environment.
• Experience with unionized and non-unionized employee groups is preferred.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one.

We invite passionate and dedicated individuals to join our team and make a difference in the lives of our residents. Apply today and be part of our mission to empower and enhance the well-being of those under our care.
If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!

• Oversight of new positions and position changes in Workday and UKG; creating new positions job requisitions, job profile and the position set up in UKG.
• Liaison with executive management on approval of new positions in accordance with organizational accountabilities and budgets.
• Management of all aspects related to master rotations and position control; management and updating of master rotations and processing rotation change requests.
• Responsible for the management of data integrity for the master rotations; create job requisitions for all LOAs that are 60+ days, action data changes.
• Ensures validation of employee positions between the master rotations and HR Systems (Workday and UKG).
• Configure all new positions in Workday, including;
• Verification of funding and organization reporting structure with SVP HR and Finance
• Oversight of business processes related to maternity leaves and other employee LOA (ex. creation of temporary line during employee leave).
• Provide technical assistance, as required, for business processes involving position management.
• Work with management on project based initiatives related to position changes at the community level (in accordance with the health authority funding model and staffing plan).
• Maintain oversight of supervisory org charts and changes to reporting structures.
• UKG – Patterns
• Expert in the system setup and maintains oversight for accurate patterns.
• Maintain accurate employee record (remove terminated employees