HR Pro 1-Generalist

at  University of Minnesota

Required Qualifications
Bachelor’s degree OR combination of education and experience equaling 4 years or more.
Strong oral and written communication skills and the ability to communicate effectively and professionally with all levels of employees.
Demonstrated skill sets pertaining to time management and attention to accuracy/details.
Proficient skills with Microsoft Office Suite (Excel, Word, PowerPoint, etc.), as well as Google applications.
Outstanding customer service skills.
Preferred Qualifications
Advanced skills with Microsoft Office Suite (i.e. data manipulation, pivot tables, queries, etc.)
High level experience with time management skills and attention to accuracy/details.
Previous experience using HRMS/Payroll systems, such as PeopleSoft.
Bachelor’s degree in HR management or related HR or business coursework.

SUMMARY:

The MNPI Administration Center and BioGen Center combine to make up the Basic Sciences, a research hub within the University of Minnesota Medical School. We are growing and looking to hire an entry level HR Business Partner! This position will provide day-to-day HR support for the Basic Sciences HR Team, through the coordination and administration of a variety of HR activities for one or more of all University employee groups (Faculty, P&A, Civil Service, Labor Represented, Trainees, Students, etc.). This position will also provide payroll support to the Basic Science’s Payroll Coordinator. This is an opportunity for someone just starting out in an HR career, or someone jumping back in after a break. We are an experienced and supportive team, and looking for someone who could be ready for growth over the next few years, as our departments continue to expand.
This is a hybrid position, working remotely around 90% of your time with the occasional Center-wide in-person meetings or as requested based on departmental needs.
Starting pay for this position will be around $55,000 annually, based on qualifications.
Major Responsibilities/Duties
Recruitment (40%)
Manage the full cycle hiring process for temp casual and student employees, including HR onboarding.
Assist with the departmental hiring process for regular staff positions including job postings, resume screening, interview scheduling, salary analysis, employee demographics, seniority, offer letters, appointment entry, on-boarding/off-boarding, I-9s, etc.
HR Process Coordination (10%)
Serve as a backup HR partner providing cross coverage as needed.
Assist in management of annual performance reviews and probationary reviews (PAT).
Assist with HR document retention, including employee files and Perceptive Content.
Visa Process Coordination (10%)
Prepares, processes, coordinates immigration and job specific documents with employees/new hires, managers, and Medical School visa specialists.
Performs detailed review of immigration documents to ensure accuracy in conjunction with counsel and assists in obtaining necessary signatures.
Communicate with visa holders and supervisors with regular updates on timelines.
Human Resources Data Management (15%)
Gathering data, creating, and disseminating reports as requested, and assisting in creating/implementing process improvement.
Create and disperse complex correspondence, which may include confidential/sensitive communications, training materials, defined HR cyclical processes, etc.
Responsible for managing processes for terminations or transfers for staff and student employees.
Payroll Support (25%)
Provides backup support reviewing and entering PeopleSoft appointments, time and attendance, and payroll entries. Audits pre-payroll confirmation reports, abstracts, and other records to assure accuracy while cross-checking entries done by other staff.
Maintains data integrity in HRMS by conducting routine audits and analyzing data from a variety of reports; ensures changes are incorporated so systems are compliant with all payroll policies.
Performs review of time reporting, verification, file imports, and balancing for accuracy to ensure internal controls are followed and audit requirements are met.
Responsible for finding potential discrepancies and resolving discrepancies or errors appropriately through analysis of problems and coordination with employees and supervisors.
HR Team
The University of Minnesota Medical School Human Resources Team provides leadership, support and guidance for the robust and diverse medical school community. We leverage our knowledge and skills to contribute to our employees’ personal and professional growth, while driving the shared vision and goals of our partners, University of Minnesota Physicians and M Health Fairview. We work in conjunction with the University of Minnesota Office of Human Resources.
The Basic Sciences Departments are made up of 6 research-intensive departments spanning 2 colleges, please visit the link below for more information.
https://sites.google.com/umn.edu/hr-msbs/home
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022)

Please refer the Job description for details