HRIS Coordinator

at  Childrens Paradise Preschool

Description:
Title HRIS Coordinator
Department(s) Human Resources
Reports to Sr. Human Resources Generalist
Job Summary:
The HRIS Coordinator is responsible for the documentation, organization, and retrieval of data from the HR system. Provides support to other HR colleagues, business managers, and other key stakeholders to maintain the smooth functioning of organizational process. Serves as the front-line administrator and internal contact for the HRIS system and supervises the data processing function for the Human Resources Department, including entering, maintaining, auditing, and processing sensitive HRIS data. In addition, the HRIS Coordinator is responsible for maximizing technological capabilities to reduce manual processes, general maintenance of the HRIS database, preparing ad-hoc/scheduled reports, and serving as a resource for process- improvement tasks and special projects.

Responsibilities:

• Initiates, develops, and supervises the implementation of internal and external procedures for improving manual and automated processing of personnel records.
• Collects and maintains employee data, including personal information, employment history, performance metrics, and other relevant data.
• Works with HR staff to validate each request and the accurate completion or routing of each form based on HR processes.
• Ensures the highest level of accuracy for data entered HR data systems to ensure successful data audits.
• Audits data entry in HRIS and other company systems on a regular basis to review data accuracy and compliance.
• Acts as the initial escalation point for data corrections that are required in the Paylocity database; escalates further if necessary and executes approved corrections.
• Provides HRIS data support for Human Resources staff, all staff end-users, and members of senior management.
• Responsible for the HRIS maintenance of Scheduling Plus tool via Paylocity and Level Up data entry.
• Plans and implements recordkeeping processes for permanent personnel records.
• Prepares HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings.
• Creates standard or ad-hoc reports out of HRIS and other HR data systems to ensure compliance with local, state, and federal reporting guidelines.
• Participate in the creation of new queries and reports as needed.
• Assists with the support of all aspects of Human Resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
• Ensures data integrity and compliance with all governing, Federal, State, Local, Internal regulations, policies, and procedures.
• Uses functional and technical knowledge to provide end-users with general guidance and informal training as needed.
• Assists with creating internal training tools and process manuals for staff to maximize effective use of the HRIS system.
• Prepares and presents workshops to users to explain HRIS requirements and system procedures.
• Provides back-up for other functional areas of the Human Resources Department, including recruitment, operations, benefits, compensation, etc., as needed.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:
Skills & Competencies:
The ability to collect, analyze, and organize HR data accurately and securely.
Proficient in using HRIS and other related software tools (Paylocity knowledge).
Ability to analyze data and extract insights that inform HR decision making.
Communicate complex data and technical information in a clear and concise manner.
Detailed oriented with a high degree of accuracy.
Knowledgeable about legal and regulatory requirements related to HR data privacy and security.
Problem solving skills, with the ability to identify and resolve issues related to data management and analysis.
Qualifications:
Experience: One to two years of experience analyzing data, including data mining, reporting, high-volume data processing. Experience in human resources and with Paylocity systems strongly preferred.
Education: Bachelor’s degree with major coursework in information systems, computer science, data mining, Human Resources, or related field.
Equivalency: Any combination of education and experience equivalent to a bachelor’s degree with major coursework in information systems, computer science, data mining, human Resources, or related field and one to two years of direct experience managing and analyzing data, including data mining, reporting, high-volume data processing. Experience in human resources and with Paylocity systems strongly preferred.
Physical Demands
The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Functions include, but are not limited to, the ability to talk and communicate sufficiently to exchange accurate information.
Some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.
Ability to move about the office and out of office to various indoor and outdoor locations.
Ability to remain in a stationary position for extended periods.
Ability to sit, stand at a desk and work on a computer for extended periods.
Must occasionally bend stoop, lift, and/or move up to 25lbs and push or pull up to 20lbs.
Children’s Paradise Standards
Relates positively and effectively with children and families of various cultures and socio-economic backgrounds.
Always act “above the line;” taking ownership, accountability, and responsibility
Give 100% participation to the team and business efforts.
Be open to change, challenge, thoughts, and feelings of others, and get rid of the “I know” mentality.
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers.
Attends work consistently and punctually arrives to meetings prepared and on time; honors work commitments; follows through on commitments; meets deadlines.
Honors the private and confidential matters of co-workers and families. Protects the proprietary
information of Children’s Paradise
Follows rules, regulations, and policies; positively contributes to implementing effective changes.
Must be willing to have FUN!
Health Status
Must have a physical examination and TB clearance as required by state and federal regulations and a drug screen by a doctor/clinic designated by Children’s Paradise prior to the first day of employment.
Background Clearance
All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources. Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment

• Initiates, develops, and supervises the implementation of internal and external procedures for improving manual and automated processing of personnel records.
• Collects and maintains employee data, including personal information, employment history, performance metrics, and other relevant data.
• Works with HR staff to validate each request and the accurate completion or routing of each form based on HR processes.
• Ensures the highest level of accuracy for data entered HR data systems to ensure successful data audits.
• Audits data entry in HRIS and other company systems on a regular basis to review data accuracy and compliance.
• Acts as the initial escalation point for data corrections that are required in the Paylocity database; escalates further if necessary and executes approved corrections.
• Provides HRIS data support for Human Resources staff, all staff end-users, and members of senior management.
• Responsible for the HRIS maintenance of Scheduling Plus tool via Paylocity and Level Up data entry.
• Plans and implements recordkeeping processes for permanent personnel records.
• Prepares HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings.
• Creates standard or ad-hoc reports out of HRIS and other HR data systems to ensure compliance with local, state, and federal reporting guidelines.
• Participate in the creation of new queries and reports as needed.
• Assists with the support of all aspects of Human Resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
• Ensures data integrity and compliance with all governing, Federal, State, Local, Internal regulations, policies, and procedures.
• Uses functional and technical knowledge to provide end-users with general guidance and informal training as needed.
• Assists with creating internal training tools and process manuals for staff to maximize effective use of the HRIS system.
• Prepares and presents workshops to users to explain HRIS requirements and system procedures.
• Provides back-up for other functional areas of the Human Resources Department, including recruitment, operations, benefits, compensation, etc., as needed