Human Resource Officer / Executive

at  LINK HOTELS INTERNATIONAL PTE LTD

Position Summary: HR plays a crucial role in supporting the overall human resources functions within the organization. This role involves tasks related to recruitment, employee relations, training and development, payroll and HR administration.

Qualifications and Requirements:

• Diploma in Human Resources, Business Administration, or a related field
• Minimum 3 years of experience in human resources roles
• Knowledge of HR policies, employment laws, payroll processes and best practices
• Strong interpersonal and communication skills
• Ability to handle sensitive and confidential information
• Strong numerical and analytical abilities, detail-oriented with excellent organizational and multitasking abilities
• Proficient in HRIS and MS Office application

Recruitment and Staffing:

• Assist in the end-to-end recruitment process, including job postings, candidate screening, interviews, reference check
• Coordinate and conduct new employee orientation programs and off boarding process

Employee Relations:

• Handle employee queries and concerns, fostering a positive work environment
• Assist in the resolution of employee relations issues and disciplinary matters

Training and Development:

• Support the design and implementation of training programs
• Identify employee development needs and assist in organizing relevant training sessions

HR Administration:

• Maintain and update employee records, ensuring accuracy and compliance
• Prepare HR-related documents, such as employment contracts and letters
• Process Work Pass application, renewal and cancellation

Performance Management:

• Assist in the performance appraisal process
• Coordinate feedback sessions and support performance improvement plans

Policy Implementation:

• Assist in the implementation and communication of HR policies and procedures
• Keep abreast of changes in employment laws and ensure compliance

Benefits Administration:

• Support the administration of employee benefits programs
• Process and manage leave requests and attendance records

Payroll Processing:

• Collect, verify, and process time and attendance data
• Calculate and process payroll deductions, taxes, and other withholdings
• Ensure accurate and timely distribution of employee salaries
• Ensure clearance of WP for foreign staff and process tax clearance when staff resigns
• NS makeup / maternity leave claim, CPF submission

Compliance:

• Stay up-to-date on payroll-related laws and regulations
• Ensure compliance with tax laws, labor regulations, and company policies
• Prepare and submit required reports to regulatory authorities

Recordkeeping:

• Maintain accurate records of employee information and payroll transactions
• Generate and distribute payroll reports as needed
• Assist in the preparation of financial reports related to payroll

Communication:

• Respond to employee inquiries regarding payroll matters
• Collaborate with Finance and other departments to address payroll-related issues
• Provide clear and concise communication regarding payroll policies and procedures

System Maintenance:

• Utilize payroll software to process payments accurately
• Collaborate with IT to ensure the functionality and security of payroll systems
• Implement system upgrades and improvements

Qualifications and Requirements:

• Diploma in Human Resources, Business Administration, or a related field
• Minimum 3 years of experience in human resources roles
• Knowledge of HR policies, employment laws, payroll processes and best practices
• Strong interpersonal and communication skills
• Ability to handle sensitive and confidential information
• Strong numerical and analytical abilities, detail-oriented with excellent organizational and multitasking abilities
• Proficient in HRIS and MS Office applications