Human Resources Administrator

at  Samuel Son Co Limited

EQUIPMENT KNOWLEDGE:

• Computers and fax machines
• Microsoft Office
• Experience in ERP systems.Photocopying equipment

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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WORK ENVIRONMENT:

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES:

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications.
• Maintain organized records and files, both physical and digital to ensure accuracy and confidentiality.
• Support new hire orientation, onboarding processes, and recruiting and engagement initiatives.
• Assist with timekeeping procedures to ensure accurate and timely payments, and compliance with company policy.
• Compare vacation accrued to attendance records and confirms and authorizes all vacation, sick leave or other paid leave for hourly personnel in computer system.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Complete all necessary forms for employee termination and inactivate records in the computer systems and with alignment of policy and procedure.
• Support tracking and monitoring of performance reviews.
• Track and verify all required training for position training is completed.
• Respond to request for employment verification in a prompt and confidential manner.
• Coordinate employee events such as retirement parties, recognition dinner, and other internal and external events.
• Responsible for reporting metrics and information for various reporting requirements, to include month end, safety reporting and various Human Resources metrics.
• Prepare and maintain bi-weekly employee listings, new hire, and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.
• This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by company, as requirements warrant.

ROLE REQUIREMENTS:

• Proven experience (preferred) or educational background in HR, business administration, or related fields.
• Strong organizational skills with a keen eye for detail, ensuring accuracy in administrative tasks.
• Proficiency in HR software, timekeeping systems, and MS Office Suite (Excel, Word, etc.) preferred.
• Excellent communication skills, both written and verbal, for effective interaction with employees and vendors.
• Ability to handle sensitive information with confidentiality and discretion.
• Ability to work will in a fast-paced environment to meet team expectations.
• Understanding and support of Company policies and procedures.Ability to understand and abide by all safety rules and regulations to perform the job.