Human Resources Assistant

at  Cahaba Medical Care Foundation

QUALIFICATIONS

• Excellent organizational, interpersonal and communication skills
• Familiarity with Google Apps, Microsoft Office
• Flexibility and willingness to help with the daily tasks
• Ability to be flexible with travel to other CMC locations
• Strong attention to detail
• Proficiency in administrative duties such as communications, data entry, and record keeping
• Enthusiasm for working within a team environment
• Tact and professionalism when it comes to handling confidential information and addressing employee concerns
• Proficiency with technology, and the ability to pick up new software easily
• Travel required on occasion.

• As needed and as directed by the HR Director and HR Manager
• Organizing, maintaining, and filing paper and digital files and records
• Preparing and editing correspondence, reports, and presentations
• Assists with other overflow work as directed by the HR Manager
• Assisting with managing numerous spreadsheets
• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
• Maintain proper records of employee attendance and leaves
• Assist HR Manager in policy formulation, hiring and salary administration
• Submit online job postings, shortlist candidates and schedule job interviews
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
• Provide administrative support to our entire HR department
• Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
• Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
• Schedule and coordinate onboarding assignments and training sessions
• Compile and process employee documentation and records, and keep the employee database up to date
• Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
• Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
• Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
• Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
• Act as a liaison between the HR department and other employees
• Create policies and procedures that enhance our workplace environment