Human Resources Assistant (Canada Summer Jobs)

at  Mennonite Central Committee

JOB SYNOPSIS

Reporting to the Human Resources Manager, this 35 hour a week/13 week position will work with MCCO’s 5 member HR team that supports 145 staff and over 1400 volunteers across Ontario. This position will support the Human Resource department and Volunteer Services Manager in updating job descriptions, creating newsletters, updating staff and volunteer handbooks, and maintaining database(s) integrity. There will be opportunity to assist the Volunteer Services Manager in planning summer site visits and/or events at MCCO Thrift Shops.
MCC is a charitable organization that partners with churches and community organizations worldwide to walk with people who are disadvantaged. MCC supports activities that provide emergency assistance, reduce poverty, and promote healthy communities, sustainable living and alternatives to violence. As an internationally recognized NGO, MCC currently serves in more than 45 countries with over 475 partners, 1,000 staff and 40,000 volunteers.

QUALIFICATIONS

All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

Required

• Excellent computer skills (MS Word, MS Excel, MS Outlook, Internet and database systems)
• Ability to work quickly and independently on identified tasks, taking direction and contributing to a collaborative team environment
• Excellent interpersonal and communication skills: both verbal and written
• Discretion and ability to deal with highly confidential and sensitive information
• Detail oriented with excellent organizational and time management skills
• High School diploma or GED
• Police vulnerable sector check required upon hire
• Legally able to work in Canada

As this role is funded through Canada Summer Jobs, to be eligible, youth must:

• Meet all qualifications of the Canada Summer Jobs Program.
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

Preferred

• Data management experience is an asset
• General understanding of MCC work both internationally and provincially
• Knowledge of Confidentiality and Privacy Policy

LOCATION DESCRIPTION

This role will work out of the MCC Office at 50 Kent Ave in Kitchener Ontario

KEY RESPONSIBILITIES

Administrative Tasks

• Review and edit staff and volunteer manuals
• Assist with Volunteer Survey results
• Assist with volunteer data input and audits
• Assist in updating volunteer postings on recruitment websites
• Assist the HR team with research for various projects (volunteer and staff appreciation, newsletters, wellness, etc.)
• Assist with local networking opportunities
• Accompany Volunteer Services Manager on site visits to shops & programs
• Collaborate with MCC staff to ensure staff and volunteer role descriptions are accurate
• Label, prepare and transfer information files according to established records management life-cycle procedures
• Assist the HR team with updating and creating various documents and procedures, including a training catalogue

Other

• Perform other job related duties as assigned
• Participate in a local faith community, being willing to use personal gifts within this community and model nonviolent peacemaking through respectful interaction with others
• Maintain a high level of integrity, reflecting Christian respect and Christ’s unconditional love to those with whom you work, including colleagues, partner agencies, the homeless and marginalized

Model nonviolent peacemaking through respectful daily interactions with staff and the public

As this role is funded through Canada Summer Jobs, to be eligible, youth must:

• Meet all qualifications of the Canada Summer Jobs Program.
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations