Human Resources Assistant

at  Emergicon LLC

EDUCATION AND EXPERIENCE

• HS Diploma/GED required
• Minimum of two years of recent experience as an HR or administrative assistant, coordinator, or similar role required.
• Associate degree in human resources or business management a plus
• Maintain any certification applicable to job functions

KNOWLEDGE, SKILLS, AND ABILITIES

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent verbal, written, and organizational skills
• Capable of handling sensitive and confidential information with discretion and professionalism.
• Proficient with human resource information system (HRIS) and applicant tracking system (ATS) preferred.

• Manage all recruitment activities including job postings, resume screening, conducting initial candidate assessments, scheduling interviews, and onboarding new employees.
• Coordinate with hiring managers to facilitate the recruitment process and ensure a seamless candidate experience.
• Facilitate the distribution of offer letters upon approval by the HR Manager.
• Register new hires for pre-employment testing including drug screens and background checks.
• Coordinate and schedule New Hire Orientation for new employees.
• Verify and maintain compliance with I-9 regulations.
• Maintain accurate and up-to-date records in the HR database and applicant tracking system (ATS).
• Provide general administrative support to the Human Resources Department, including managing calendars, scheduling meetings, and handling correspondence.
• Support HR projects by conducting research, preparing documentation, and assisting with project coordination and implementation.
• Assists with planning and execution of special events such as benefits Open Enrollment.
• Respond to common inquiries from applicants and employees regarding policies, benefits, and hiring procedures; escalate complex issues to the Human Resources Manager as needed.
• Track employee evaluations, including 90-day assessments, quarterly conversations, and annual performance reviews.
• Other job-related duties as assigned