Human Resources Assistant - Internship - [F/M/X]

at  Amaris

Job description

MISSION DESCRIPTION :

On and off-boarding management
Organizing the on boarding of employees (personal documents, contracts, etc)
Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare)
Explaining, Following-up and controlling working time (days-off, overtime etc)
Manage the resignations through the group process (exit survey - exit meeting)
Personnel administration
Maintaining employees´database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)
Ensure affiliation and declaration to local HR organism (insurance, etc)
Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
Advising employees on Group’s applications use and completion
Supporting HR Departments on global Groups and Training presentations (application, process, etc)
Data collection and reporting
Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager
Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests
Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO
Tickets handling
Checking, Analysing and telling the employee the status of his/her expense noted
Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
Explaining the process for companies’ cars: damages, fines and handover
Forwarding administrative documents to the right contact person
Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)
Informing employees about paid leave’s rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures
Training
Research and propose providers and subsidies, obtain quotations (when necessary)
Mobility
Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country…)
Anticipating work permits procedures and communicating it to the employees / candidates, verify expiration date and renewal

Please refer the Job description for details