Human Resources Assistant

at  Optimal Health Care Inc

HR Assistant
POSITION SUMMARY: Performs administrative and office support activities for multiple staff. Duties will include fielding telephone calls, receiving and directing visitors, filing, and fingerprinting the public. Extensive software skills are required, as well as internet research abilities and strong communication skills. The Administrative Assistant shall report to the Human Resource Manager.

QUALIFICATIONS:

• Have earned a High School Diploma or equivalent.
• Have a minimum of one (1) years of successful experience in a related secretarial or office position.
• Demonstrate excellent secretarial skills, including at least 70 words per minute at the keyboard with a minimum of errors, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentation, and telecommunications.
• Have ability to take dictation at a rate of at least 80 words per minute.
• Be proficient in the use of Microsoft Office or an equivalent computer program.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate appropriate telephone etiquette with proper voice inflection.
• Demonstrate the ability to maintain confidentiality.
• Not been determined to be:
• Convicted of a crime of violence in violation of Criminal Law Article 14-101, annotated code of MD
• In violation of Health-General Article 7-1102 annotated code of MD
• A person with a criminal history which would indicate behavior potentially harmful to people receiving services documented either through a criminal history records check or a criminal background check
• The Administrative Assistant must have on record all required employment documents. Additionally he/she must have all other items listed below.
• Valid State Issued Photo Identification
• Criminal background clearance.
• Reliable transportation.
• I-9 Documentation.
• Social Security card.
• W-4 Federal Income Tax Forms.
• State Tax Forms.

• Answering telephones and transferring calls as necessary.
• Preparing and mailing packages.
• Sorting and distributing incoming mail.
• Capturing fingerprints using the Live Scan Machine in the office and in off-site locations.
• Contacting applicants to schedule interviews and/or application reviews.
• Conducting interviews.
• Reviewing new hire paperwork.
• Performing other duties as assigned.
  Report To: Human Resource Manage