Human Resources Assistant

at  Parts Authority LLC

Overview:
Parts Authority, founded in 1973, is a leading national distributor of automotive replacement parts, tools/equipment and transmissions. Headquartered in Long Island, New York, Parts Authority is rapidly expanding, and today has more than 200 locations servicing customers in New York, New Jersey, Pennsylvania, Maryland, Washington DC, Virginia, Ohio, Georgia, Florida, Texas, Arizona, California, Oregon and Washington.
Parts Authority has grown through both organic initiatives and acquisitions. Over the past several years Parts Authority has acquired over a dozen companies as part of its expansion strategy. Parts Authority’s catalog of over 3 million parts covering more than 125 million applications, ensures our customer partners receive the parts they want, when they want them.
What makes Parts Authority different is OUR TEAM. Parts Authority has a team of professionally trained, experienced counter people to assist in finding the right parts and the right brand for each application.
Parts Authority carries the best brands in the business for domestic and import vehicles. AC Delco, Motorcraft, Denso, Bosch, KYB, Monroe, Gates, Dorman and Exide are just a few of the more than 400 suppliers from around the world, that Parts Authority partners with to bring our customer partners the best parts.
Each and every team member plays a vital role in our success. We are rapidly expanding and looking for a professional, self-motivated individual to fill the role of Human Resources Assistant. The Human Resources Assistant will perform administrative duties related to the operations of the human resource office.

Responsibilities:

• Provide administrative support to Vice President of Human Resources and others, as needed, including answering phones, managing calendars, completing expense reports, processing bills, filing, and taking meeting notes
• Proofread and type documents and correspondence produced by department.
• Maintain human resources files, forms, records, and information
• Creation and maintenance of team member employment files
• Develop and maintain reports that assist in making appropriate business decisions. Prepare human resource reports such as experience and exit interview data, time and attendance reports etc.
• Maintain current, accurate and up to date information on the ADP team member portal/ intranet page
• Review and adjudicate background check reports as per guidelines
• Create I9 status reports from dashboard
• Assist with setting up new human resource department team members with appropriate system access
• Review and report on referral program payouts
• Assisting with audits and acquisitions as needed
• Handle requests and coordinate escalation of issues
• Perform ad hoc projects as necessary
• Perform other related duties as assigned
• Arrive on time and ready to work

Qualifications:
-
- 1-2 years administrative experience preferred
- 1-2 years of human resources experience a plus
- Familiarity with Human Resource Information Systems (HRIS) preferred
- Foundational knowledge in Google Suite, ADP Workforce Now, E-Time, iCIMS, Equifax a plus
- Excellent organizational skills and attention to detail
- Excellent customer service skills
- Ability to prioritize and multitask in a fast paced environment
- Extensive knowledge of office management systems and procedures.
- Ability to operate general office equipment.
- Proficient in Microsoft Office Suite including above average Excel skills
- Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
- Interpersonal communication- excellent written and verbal communication skills, ability to communicate effectively, professionally, with tact and diplomacy
- Ability to take and follow directions, follow up, manage ongoing tasks, and follow through on assignments
- Ability to work well with others, as part of a team, and independently
- Dependable/ Reliable

• Provide administrative support to Vice President of Human Resources and others, as needed, including answering phones, managing calendars, completing expense reports, processing bills, filing, and taking meeting notes
• Proofread and type documents and correspondence produced by department.
• Maintain human resources files, forms, records, and information
• Creation and maintenance of team member employment files
• Develop and maintain reports that assist in making appropriate business decisions. Prepare human resource reports such as experience and exit interview data, time and attendance reports etc.
• Maintain current, accurate and up to date information on the ADP team member portal/ intranet page
• Review and adjudicate background check reports as per guidelines
• Create I9 status reports from dashboard
• Assist with setting up new human resource department team members with appropriate system access
• Review and report on referral program payouts
• Assisting with audits and acquisitions as needed
• Handle requests and coordinate escalation of issues
• Perform ad hoc projects as necessary
• Perform other related duties as assigned
• Arrive on time and ready to wor