Human Resources Associate - NPSA6

at  United Nations Development Programme UNDP

Job Identification
18820
Locations
Panama City, Panama
Posting Date
06/10/2024, 05:12 PM
Apply Before
07/01/2024, 10:59 PM
Job Schedule
Full time
Agency

SUMMARY OF KEY FUNCTIONS:

• Ensure implementation of HR strategies and policies.
• Provide HR Services to the UNDP CO, Projects and UN agencies administered by the office, including recruitment and staffing, induction management, well-being and all other aspects related to the life cycle of individuals within the organization, in accordance with the delegation given by the CO regarding different contractual modalities.
• Ensure proper staff performance management, talent management and career development in the CO and Projects.
• Support knowledge building and knowledge sharing in the CO and Projects.

I. Ensure the Implementation of HR strategies and policies, focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, procedures and strategies, effective implementation of the internal control framework.
• Provision of inputs to the UNDP CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor.
• Provision of information to the management and personnel on HR rules and regulations.

1. Provide HR Services to the UNDP CO, Projects and administered UN agencies, including recruitment and staffing, induction management, well-being and all other aspects related to the life cycle of individuals within the organization, in accordance with the delegation given by the CO regarding different contractual modalities.

• Provide a client-oriented HR support in line with corporate policies.
• Advice staff on HR matters in line with policies and procedures.
• Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes preparation of draft job descriptions, vacancy announcements, compiling matrixes, screening of candidates, verification of academic background information, request of work references, preparation of long and short lists; facilitating interview panels and performing the function of Secretary in interview panels. Liaising with GSSC for offer issuance, contract formalities and hiring process.
• Ensure effective outreach to support recruiting best talent in line with the corporate priorities.
• Provide recruitment updates and required analytical reports.
• Provide support to regular interaction with GSSC on recruitment processes and contract management.
• Facilitates the processing of personnel contracts; monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
• Process timely contract management actions, in close coordination with supervisors.
• Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the CO.
• Provision of orientation and monitoring of the onboarding process of new staff and collating information of new joiners for their introduction to all staff.
• Support the supervisor with Off-boarding process i.e., separation and exit clearance process as required
• Prepare routine correspondence, memoranda, and reports in accordance with CO needs and SOPs.
• Provide administrative support to retirees as applicable.
• Support the HR team for collecting and compiling information for Audits.
• Maintenance of proper filing system for HR records and documents.
• Validate cost-recovery charges in ERP for HR services provided by UNDP to other agencies.
• Support to the internship programme, internship agreements with different universities, as well as non-Reimbursable agreements.
• Support the activities of the HR Unit for staff wellbeing.
• Provision of back up functions to HR team during absences.

1. Ensure proper staff performance management, talent management and career development in the UNDP CO and Projects

• Provide assistance to Performance Management reporting and monitoring.
• Provide assistance with monitoring and following up on mandatory and core certifications
• Provide input to the CO-wide Learning plan’s preparation in consultation with the supervisor and TalentDevelopment Manager.

1. Support knowledge building and knowledge sharing in the UNDP CO and Projects, focusing on achievement of the following results:

• Organization and participation in the trainings for the operations/projects staff on HR issues.
• Provides support, information and follow up on learning opportunities and activities
• Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
• Contribution to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the HR Office and the Organization.
Competencies
Core
Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition
BusinessDevelopment

KnowledgeGeneration

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

BusinessDevelopment

KnowledgeFacilitation

• Ability to animate individuals and communities of contributors to participate and share, particularly externally.

BusinessManagement

Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

HR

Assessment and Selection

• Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs

BusinessManagement

DigitalAwareness & Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

HR -People strategy and planning

Job Design

• Ability to design job roles to meet specific organizational objectives

HR- Learning and development

L&D Design

• Knowledge of adult learning principles, instructional design, learning styles, and learning programmes delivery modalities; ability to identify and design effective learning paths, programmes and initiatives

Required Skills and Experience

Education:

• Secondary education is required; or
• Bachelor´s degree in Human Resources, Business Administration, Industrial Engineering, Social Sciences or other related areas, will be given due consideration.

EXPERIENCE:

• Minimum 6 years with Secondary education or 3 years with Bachelor’s degree of progressively responsible human resources experience is required at the national or international level

REQUIRED SKILLS

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Desired skills in addition to the competencies covered in the competencies section

• Experience in HR Services/HR Management: Knowledge of onboarding of staff, maintenance of HR documentation, provision of HR advisory services, execute separation processes
• Experience of familiarity with interpretation and application of UN/UNDP policies, rules and regulations is highly desirable.
• Experience or familiarity with HR operating and reporting systems, including experience in the use of an ERP system (i.e. Oracle Cloud, SAP or PeopleSoft) is an added advantage.

Required Language(s)

• Fluency in English and Spanish is required

PROFESSIONAL CERTIFICATES

• Specialized certification in HR is highly desirable

Additional Information

• This position is open to both national and foreign applicants with permanent residency and valid work permit at the time of applying for this vacancy for the duration of the contract.
• Applications received after the deadline will not be considered.
• Only selected candidates for interview will receive confirmation.
• Expenses related to transportation, accommodation, and meals, in accordance with the activities and requirements of the project, will be covered by the project following UNDP’s rules and procedures.

Disclaimer
Important information for US Permanent Residents (’Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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