Human Resources Coordinator

at  Allens

Your role
The best lawyers need the best business partners. At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.
You’ll be a part of our People & Development team based in Melbourne, working as an integral member of our People Connect team. The People Connect team is our first point of contact for HR queries from our people and works collaboratively with our HR Business Partners, Talent & Engagement and Resourcing teams to deliver an exceptional employee experience.

You will be responsible for:

• Administrating all stages of the employment life cycle (including drafting employment letters, commencement, induction, staff movements, departures etc);
• Updating information in Workday and enacting business processes;
• Providing reporting on staff movements and other ad-hoc reporting and analysis as required by the business;
• Providing administrative support to HR projects; and
• Answering employee queries and responding to requests for information from the HR team.

This is a permanent opportunity in our Melbourne office. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you

You will have:

• Experience in a fast-paced HR/recruitment administration role (or similar);
• Excellent time management and organisational skills with an ability to prioritise and multi-task;
• Curiosity to solve problems and passion to provide exceptional service to our people;
• Ability to maintain the highest level of confidentiality at all times;
• Can-do attitude with an enthusiasm to learn new things;
• Good written communication skills with excellent attention to detail; and
• A desire to learn, grow, network, mentor others

Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks

Our benefits include:

• Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible

parental leave policy

– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.

• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We’d love to hear from you so please click “apply now”!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
careers@allens.com.au
. We encourage applicants from all backgrounds, so if you’re excited about this role but your past experience doesn’t align, please express your interest by emailing us at
careers@allens.com.au
. The right role for you might be just around the corner!
At Allens, we’ve been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that’s inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We’re proud to hold some of the world’s longest ongoing client relationships, some of which stretch back almost 170 years, and our client base includes 55 of the world’s top 100 companies and more than 75 of Australia’s top 100 companies

• Administrating all stages of the employment life cycle (including drafting employment letters, commencement, induction, staff movements, departures etc);
• Updating information in Workday and enacting business processes;
• Providing reporting on staff movements and other ad-hoc reporting and analysis as required by the business;
• Providing administrative support to HR projects; and
• Answering employee queries and responding to requests for information from the HR team