Human Resources Coordinator, Hilton Singapore Orchard

at  Hilton

Human Resources Coordinator, Hilton Singapore Orchard
With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.
If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we’re here: to delight our guests, Team Members, and owners alike.

WHAT WILL YOU BE DOING?

As the Human Resources Coordinator, you will be responsible for performing the following tasks to the highest standards:

• Take part in the onboarding process and prepare onboarding material for new team members.
• Prepare & maintain communication updates on digital signage and internal social media page i.e. weekly birthday post, recognition, team member activities and any hotel updates.
• Raise purchase request on CheckSCM, follow up on approval and delivery.
• Apply and timely renewal of work pass of team members.
• Coordinate interview for shortlisted candidates with hiring manager.
• Participate and execute recruitment activities with government agencies, schools, colleges, and etc.
• Support with Human Resources projects and initiatives to enhance team member engagement.
• Assist with organising team member events, recognition program and other engagement activities.
• Stay up to date on relevant employment laws and legislation to ensure compliance.
• Attending to team member enquires.
• Attend to casual labour, administer and maintain the casual labour records on HR system.
• To check and do up claims for government-paid leave on quarterly basis i.e. maternity, paternity, childcare/ extended childcare, and etc.
• Distribute incoming and outgoing documents including collection of mails.
• Maintain office supplies inventory.
• Order gifts for occasions to eligible team members i.e. wedding, new born, wellness and etc.
• Assisting in filing of documents.
• Check and maintain team members locker records and back of house facilities i.e. gym, thrive room.
• Provide weekly update to Information Technology on movements of team members.
• Prepare and coordinate offboarding procedures are completed in a timely manner.
• Supports the coordination and logistics arrangement of new hire orientation.
• Organize, coordinate and administer all forms of training programmes and activities.
• Maintain the records of mandatory certifications and administer the required for recertifications.
• Update monthly training calendar with all relevant information.
• Well-verse in Hilton’s learning management system and its resources available to provide strong support and guidance to users.
• Track staff progression and completion of e-learning courses on learning management system.
• Ensure that all training records are in place with proper filing system in accordance to Hilton brand standards.
• Be aware of duty of care, adhere to occupational health and safety legislations, and policies and procedures.
• Adhere to the hotel’s security and emergency policies and procedures.
• Be familiar with property safety, current first aid and fire emergency procedures.
• Ensure that all team members have a complete understanding of and adhere to the hotel’s team member rules and regulations.

A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Diploma in Human Resources, Business Administration, or a related field.
• Minimum 1 year of related working experience in the hotel industry.
• Have experience in HR administration, preferably with exposure to learning and development function.
• Knowledgeable of local employment law & legislation and learning & development is a plus.
• Good communication skills.
• Good presentation and project management skills.
• Excellent coordination and organization ability to manage multiple priorities and deadlines effectively.
• Willing to take challenges and work under pressure